Accounts Payable
Kansas State University
220 Anderson Hall
Manhattan, KS 66506
785-532-6202
785-532-1305 fax

Foreign National Terminology

Foreign National

A foreign national is an individual who is not a citizen of the United States.  For tax purposes, a foreign national may be classified as either a resident alien or a nonresident alien.  To be considered a resident alien, the individual must meet the green card test or the substantial presence test.   A nonresident alien is an individual who is not a U.S. citizen and has not met the green card test or the substantial presence test.

Resident Alien

An individual who is not a citizen of the United States but meets the green card test or substantial presence test.  Resident aliens are taxed on their worldwide income.  In general, resident aliens are subject to the same tax treatment as U.S. citizens.

Nonresident Alien

An individual who is not a U.S. citizen and has not met the green card test or substantial presence test to be considered a resident alien

Individual Taxpayer Identification Number (ITIN)

The ITIN is a tax processing number issued by the Internal Revenue Service.  A foreign individual may apply for an Individual Taxpayer Identification Number when not eligible to receive a social security number.  Individuals must have a filing requirement and file a valid federal income tax return to receive an ITIN.

A nonresident alien individual who is not eligible for a social security number but is required to file a U.S. tax return in order to claim a refund of tax under the provisions of a U.S. Income Tax Treaty needs an ITIN.  In addition, a nonresident alien required to file a U.S. tax return or a U.S. resident alien filing a U.S. tax return will need an ITIN.

IRS Form W-7

IRS Form W-7, Application for IRS Individual Taxpayer Identification Number, is used by Foreign Nationals to apply for an ITIN if the individual wishes to claim U.S. Income Tax Treaty benefits or is required to file a U.S. Income Tax Return.  Individuals wishing to claim tax treaty benefits for an honorarium payment or payment for independent services must submit the W-7 Application in advance of the payment.  Please see additional instruction below for completing the W-7 Application.  Individuals wishing to obtain an ITIN for purposes of filing a U.S. Income Tax Return (not tax treaty benefits), may submit the W-7 Application with their annual U.S. Income Tax Return.

IRS Form 8233

IRS Form 8233, Exemption from Withholding on Compensation for Independent (and Certain Dependent) Personal Services of a Nonresident Alien Individual must be filled out by any nonresident wishing to claim tax treaty benefits (if eligible) for honorarium or independent service payment.  The individuals must have a valid ITIN.

IRS Form W-8BEN

IRS Form W-8BEN, Certificate of Foreign Status of Beneficial Owner for United States Tax Withholding, must be filled out by students receiving taxable scholarships in order to claim tax treaty benefits.

U.S. Income Tax Treaty

The United States has income tax treaties with a number of foreign countries under which residents of those countries are taxed at a reduced rate or are exempt from U.S. income taxes on certain income received from within the United States.

Certified Acceptance Agent (CAA)

CAAs are approved designated agencies available to certify identification documents.  The CAA certification is restricted to originals or copies certified by the issuing agency for passports or birth certificates.  All other identity documents must be submitted as original or a copy certified by the issuing agency with the Form W-7. CAAs are required to personally review and certify identification documents.  

Certified Document

An identification document that the original issuing agency provides and certifies as an exact copy of the original document and contains an official stamped seal from the agency.  If an original passport is submitted, no additional certification or supporting documentation is required.