The purpose of official hospitality is to foster relationships with other universities and members of the local and global community in to order fulfill an objective or goal of the university. Expenditures for official hospitality are limited to meals, official gifts and favors, and official entertainment provided for an official function. Kansas State University personnel may be included in the request but the number should be restricted to those necessary to complement the purpose of the visit. Official Hospitality is coded as E2970 on the payment voucher. Please contact our office if you have any questions.
The official hospitality form is located in E-Forms. On the left hand side under "Create a New Form", select "Accounting". Under the description column, select "Request for Official Hospitality". Choose the college that corresponds to your department and complete the form on-line. Once the form is completed and signed by the authorized signatures, attach all supporting documentation (original receipts, list of attendees, etc) to the payment voucher and submit to the Accounts Payable office.
Policy and Procedures Manual
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