ABR Rule

This number represents a specific Automated Balance Reallocation Rule.

 

 

Account Controls

Account Controls associated with transactions. Transactions can be made directly to a General Ledger account. In addition, activity in Subsidiary Ledger accounts automatically adjusts cash and fund balances, in the related General Ledger account. The various types of Account Controls are summarized below

1XXX Asset

2XXX Liability

3XXX Fund Balance

4XXX Fund Addition

5XXX Fund Deduction

9XXX Summary of total activity in associated Subledgers

 

Account Number on Screen 40

The account number includes 10 digits:
- The first 6 digits represent the Account Number.
- The last 4 digits represent the Account Control Number. Account Controls associated with a specific account are listed on the 018 List 6 Digit General Ledger Screen.

 

Account Number on Screen 41

The account number includes 10 digits:
- The first 6 digits represent the Account Number
- The last 4 digits represent the Object Code. Object Codes associated with a specific account are listed on the 019 Subsidiary Ledger Account Summary Screen.

 

Account Number on Screen 09S

If a 6 digit account number is entered, all transactions for the entire account are listed. If a 10 digit account number is entered, the screen only lists those transactions associated with a specific object code. The first six digits, of a 10 digit account number, represent the account number and the last 4 digits represent the object code. Transactions are listed in the reverse order of their entry into the system. i.e, the most recent are listed first.

Account Total Available

This amount is the Net Budget Balance available to be spent.

Beginning Balance

Account balance at beginning of Fiscal Year.

 

Check Number

 

Electronic Deposit field

 

Executive Level

This number represents the Executive level responsible for the account. (For example, 05 designates the Vice President for Administration & Finance.)

Flags or indicators

Flags or indicators provide a method of monitoring an account. The flags can be set on an account to produce a variety of desired results . General Ledger Flags available include: Review, Freeze, Drop, Delete. Deleted accounts will be purged from the General Ledger. Accounts can be frozen to prevent the processing of new transactions to specific accounts.

Fund field

The fund field includes Fund and Index associated with a specific Subsidiary Ledger.

 

 

Invoice Date

 

 

MAP Code

This number associates the Subsidiary Ledger Account with a specific General Ledger Account. The MAP Code number is the same number as the General Ledger number, except the General Ledger number is preceded by a 0. On this screen, the MAP Code is 70401. The General Ledger Number associated with this MAP Code is 070401.

Last Check Date

Date of last Check/Voucher paid to the vendor.

 

Last Check Number

Last Check/Voucher number paid to the vendor.

 

Liquate

Payments are the only transactions included in this column.

 

Original Transaction Date

 

 

Order field

The order field selects the chronological order in which transactions will be displayed. The only option available is ‘D', which displays transactions in descending date order.

 

Paid Date

 

 

Purchase Order Number

 

 

Ref 2

STARS voucher reference

 

Report Dist

The first two digits represent the area reports are distributed to. (For example, 05 designates the Vice President for Administration & Finance.) The following three digits represent a specific department within that area. (For example, 045 designates Kansas State University Control Accounts.)

Report Dist 2

This field is used if reports are distributed to a second department or area.

 

Retention Months

If the vendor number has been changed, the Freeze Activity Code will be ‘1'. In addition, the number in the Retention Months field would be ‘00'.

 

School

This number represents the school. (For example, 10 designates Agriculture.)

 

State Program Code

The last five digits of this number designate the PCA code (Program Cost Account number). For example, 01620 is the PCA code for Fiscal Operations.

Sub-Agency

This number represents one of the following organizations: Main Campus (001), Vet Med (002), Salina campus (003), and ESARP (004).

Transaction Code

The transaction code indicates the Transaction type. For example, 064 represents a Journal Entry, 032 represents a Cash Receipt, and 061 represents an Automatic Journal Entry.

 

Type of Commitment

Commitment types include:
F = Firm Commitment
C = Contingent Commitment
L = Local Commitment

Voucher

Information is not required to be input into the Account and Voucher fields.

 

 

Voucher Number