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September 2007 Issue 43

Contract Post Office Corner

With school back in session the contract post office, located at the west end of Dykstra Hall, welcomes faculty, staff and students back to K-State. We would like to remind departmental staff to encourage their new faculty, staff, and students to use the postal facility here on campus. We are provided as a service to the university community.

The contract post office offers a complete line of postage stamps and services. We accept domestic letters and packages weighing up to 70 pounds. We offer special services such as Registered, Certified, Insured, Delivery and Signature Confirmation, and domestic Money Orders. As well as most international services including Express mail, Priority International mail, and First Class International mail, for both letters and parcels.

In addition to these services we have a full line of envelopes, padded mailers, boxes and tape.

Methods of payment accepted are Credit and Debit cards, cash, checks, and postal money orders.

If you would like more information or have questions please contact Nancy at 2-6306 or by e-mail at nancysl@ksu.edu.

DORM STUDENT MAIL

Central Mail Service receives quite a few questions about campus mail going to dorm students from departments on campus. I am addressing this issue in our September newsletter hoping to make you (the departments) aware of how to handle student mail and hoping I can impact the students when they are addressing their campus mail. If you have questions please contact Connie at 532-7751.

PLEASE COPY & POST on your bulletin boards throughout your building.

ADDRESSING
Proper addressing of your incoming mail will assure you of quick delivery directly to your dorm by the United States Postal Service.

Your address should read:

YOUR NAME

ROOM NUMBER & BUILDING NAME

MANHATTAN, KS 66506

CAMPUS MAIL
Only official university business is allowed through Central Mail Services (i.e. note to advisor).

This mail should be placed in a brown campus envelope and addressed to:

ADVISOR'S NAME

DEPARTMENT

BUILDING

This assures you that your mail will not require any delays because of bad addressing. 

Students paying telecom, parking or any other campus bill is considered university business and does not need postage. You may use the envelopes that accompany the bill.

DELIVERY TIMES

Campus mail is delivered twice a day to the university departments and once a day to the dorms.

We have four mail routes that are staggered.

· Morning routes:
Two routes leave at 9:30 a.m. and two routes leave at 10:30 a.m.

· Afternoon routes:
Two routes leave at 1:30 p.m. and two routes leave at 2:30 p.m.

Campus mail has a twenty four hour turn a round if it is addressed correctly. If it is mailed in the morning, it will be delivered in the afternoon. If it is mailed in the afternoon, it will be delivered in the following morning.

PERSONAL MAIL

(i.e. mail going from one student in a dorm to another student in a dorm) is PROHIBITED through CMS. You must place a stamp on this mail and send it through the United States Postal Service.

Mail Preparation Tips

Here is a list of simple tips for creating efficiency at the mailbox and to help your mail arrive at its destination without delay.

· Separate mail by campus, stamped, and metered. Place in the proper slot in your campus mail box.

· Sort mail for departments within your building directly into the proper departmental drawer.

· Unsealed letter-size metered mail should have the flaps up. Rubber band together by postage work order number. Note: All departments must have their postage work order number on each piece of mail, whether it is printed or handwritten, in order to achieve the discount for automation mail (one & two ounce letters marked for “Automation”).

· All department mail should be properly addressed by name, department, and building.

· All dorm student mail should be addressed with the student’s name, room number and dorm name. It may be placed in a campus style envelope to indicate it is internal mail.

Call Central Mail at 2-7751 for mail tubs or trays and lids for any large mailing of campus, stamped, or metered mail.

Campus Mail Large and Small Envelopes

Central Mail Services gets requests every day for empty campus mail envelopes. If you help us to recycle these envelopes we can fill these requests. All you have to do is rubber band the empty envelopes that you would like to send to Central Mail Service and put a note on the bundle and place them on top of your campus mail box and the carrier will pick them up for you. Also, if you have extra mail tubs or trays that you are not going to need you may place those at the mailbox to be picked up. If you have questions please contact Connie at 2-7751.

Stamp Return Cycle

Have you ever wondered if out-of-date stamps can be exchanged for current stamps? The answer is yes. We are currently in a stamp return rotation to dispose of out of date stamps. We have a few restrictions on what we can accept. One restriction is that the stamps may only be exchanged for stamps, not cash. If you would like to see if the stamps you have qualify for the return cycle contact Nancy at the KSU Contract Post Office at 2-6306.