1. K-State home
  2. »ELP
  3. »Handbook
  4. »Grades, Absences and Starting Late

English Language Program

Grades, Absences, and Starting Late 


The grade that will be recorded on your transcript will be either CR (Credit) or NCR (No Credit).  To earn a grade of Credit you must average 85% in:

           1.  Class Attendance

           2.  Number of assignments completed

           3.  Number of quizzes/tests taken  

If you fail to do any one of these things, your grade will be No Credit.


Although these grades do not affect the numerical grade point average on a KSU transcript, American students who are receiving loans or grants should be aware that a grade of NCR will stop them from being eligible to receive any more financial aid.  Students who are sponsored by their embassy or other government agency should also remember that their support might be terminated if they fail to earn credit.

Students who receive a grade of NCR  in two or more classes will be placed on probation the next semester.  If they earn a grade of NCR a second time in any one class, they MAY BE DISMISSED (NOT ALLOWED TO TAKE MORE CLASSES IN THE ENGLISH LANUAGE PROGRAM).

If you are part-time, you MUST get credit in more than 50% of the classes you take. If you do not, you will be placed on probation.

At the end of a semester on probation, the ELP can make several recommendations

  • End of probation

  • Continued probation (NOTE: students on continued probation may have to stay at the same class level)

  • Dismissal                                               

Criteria for repetition of a class/level include the following in addition to No Credit:

           -attendance/homework percentages of less than 70%

           -poor performance on in-class work

           -lack of progress shown by the EPT, achievement tests, and in-class work

Criteria for continued probation include:

           -a grade of No Credit while on probation

           -absence from the EPT at the end of the semester while on probation

Criteria for dismissal include:

           -grades of No Credit in all classes while on probation

           -failure to get off of probation for two consecutive semesters

-attendance and/or homework percentages less than 60%

STUDENTS CAN ARGUE OR APPEAL A PROBATION RECOMMENDATION. ANY STUDENT CAN ARGUE OR APPEAL A DISMISSAL RECOMMENDATION.  If you want to appeal a recommendation, you must write a letter to us. In the letter, you must say your reasons.  Give the letter to the ELP office no later than 10 days after you receive your results.  If you receive your results after you leave the U.S., you must be sure to notify the ELP office.  A group of people (committee) will read your letter and discuss it.  If you are appealing dismissal, you may have to come and meet the committee. After a few days, we will tell you the result.


You cannot make progress if you are not in class.  Appointments with your advisor, department, the license bureau, a doctor, etc. are not excused absences.  You may be unlucky and be sick for a few days.  If you have not missed any other classes, these few days will not put you below 85%. 

However, if you have an extended illness or chronic health problem that will cause you to miss more than a few days, you must get a note from a doctor in Manhattan that states how many days your illness will keep you out of class.  You must bring this note to the ELP office.

If a family emergency requires you to return to your country for a while, please come to the office and tell us.  We will try to make satisfactory arrangements.

Starting the semester late

If you are continuing in the ELP for a second semester, it is important to begin that term on time.  Students who register and enter classes late will have no possibility of getting moved to a higher level. The days that students miss at the beginning of the term will be counted as absences.