Documentation Guidelines
Students with disabilities requesting accommodations and services are asked to register with Disability Support Services office. To register, a student completes an application, meets with a staff member, and provides disability documentation. Although the type of disability documentation needed will be discussed during the initial meeting, any documentation information, such as IEP/504 plans, recent evaluations, letters from doctors, hospital reports, etc. that can be provided prior to the first meeting may be helpful. To assist professionals in providing appropriate documentation to support a student's request for services and accommodations, DSS has developed the following Disability Verification form.
DSS staff will determine eligibility and reasonable accommodations, case-by-case, based on the information provided that may include, but is not limited to:
- A student’s description of need (giving consideration to how the disability impacts
the student in the following areas):
- Communication
- Physical environment
- Laboratories
- Classroom requirements
- Group projects
- Reading and writing
- Use of technology
- Online environment
- Campus programs
- Records of past accommodations and services from another college, high school, or accommodations granted for state, or national standardized tests (such as ACT)
- Formal psychological or medical evaluation reports
- Letters from health, education, or other service providers
- Documentation from governmental agencies (such as Social Security and Veteran Affairs)
DSS staff works collaboratively with students, faculty, and other departmental staff to coordinate reasonable accommodations on an individual basis. Personal disability information is not denoted on academic transcripts and should not be shared with others without the student’s permission. There are limited circumstances when information may be shared on a need-to-know basis.
These guidelines are for Kansas State University. Documentation policies of other institutions or agencies may be different.