Kansas State University

K-Access' Quick and Simple Accessibility Checklist

The following checklist can be used to ensure content is accessible at a basic level. More advanced levels of accessibility and best practices for student useability can be found in our "Resources" area.

Text Documents:

Content should be accessible by a wide variety of software, such as screen readers. We recommend PDF, Word, or RTF files.

• Do you need to convert your .jpeg, .tiff, or .gif to an accessible format?
  • Converting old scanned files into an accessible PDF or Word document? (PDF)
• Do you need to scan an article or book chapter?
  • Scanning Books at a Hale Scanning Station. (PDF)
  • Scanning Large Documents at the MDC.(PDF)
• Does your MS Word document use styles?
  • Adding Style to MS Word 2003 Documents (PDF)
  • Adding Styles to MS Word 2010 Documents (PDF)
• Is your PDF accessible to screen readers.
  • Creating accessible PDFs with Adobe 9 (PDF)
  • Creating accessible PDFs with Adobe X (PDF)

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PowerPoint presentation slides:

Not only should you presentation be content accessible, you want to make sure that you use good structure to convey thoughts as well.

• Did you follow the steps for creating an accessible PowerPoint presentation?
  • Creating Accessible MS PowerPoint 2003 presentations. (PDF)
  • Creating Accessible MS PowerPoint 2010 presentations. (PDF)

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Web Accessibility:

Make sure that you follow standards for appropriate webpage accessibility for even the simplist of content.

• Are you aware of HTML standards?
  • Resources for HTML and CSS standards. (web)
• Have you evaluated your page for accessibility?
  • Resources for webpage validation. (web)
• Have you checked to make sure that you are up to date with current practices?
  • Resources for web accessibility blogs and tutorials. (web)

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Audio / Video Accessibility:

Creating accessible audio and video files from the start is essential.

• Did you make a transcript of your audio files?
  • Agencies which create transcripts for your audio. (web)
  • Guidlines for creating your own transcripts. (PDF)
    • Example progress form. (Excel)
    • Example transcript portion. (Word)
• Did you create captions for your video?
  • The university is currently finalizing bids for captioning agencies.  Please check back for more information later this summer.  
  • Software for those that chose to create captions themselves. (web)
• How much do transcripts and/or captions cost?
  • Captioning Estimates 

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Software:

It is our responsibility to purchase accessible software for student use.

• Did you speak with your vendor about the accessibility of their product?
  • 29 Questions for Software Vendors.