The FRS Financial Accounting Main Menu
lists the various FRS accounting screens, which can be accessed
for informational purposes. The main menu is on the first screen
which appears after logging onto the FRS system. To access
screens from the main menu, input the appropriate screen number
in the SCREEN field (‘#' below). An account number can be
input in the ACCT field (‘@' below) on either the main menu
screen or the screen chosen in ‘#' below.
001 FINANCIAL ACCOUNTING MENU (PART 1) FRS/IDMS RELEASE VERSION 3.0 DATE: 03/11/97 FY: 97 SCREEN: # ACCT: @ ACCT INQ/MAINTAIN ATTRIBUTE ACCOUNT DOLLAR DATA INQUIRY - BATCH DATA 09G GL 6 DIGIT 018 6 DIGIT GL 024 BATCH HEADER LIST 003 GL 10 DIGIT 019 6 DIGIT SL 026 TRANS BY BATCH 09H GL PAYROLL/RPT 020 10 DIGIT SL-OC 09I GL INV/SPA 022 SL BUDGET DATA OTHER DATA 09J SL 6 DIGIT 023 TRANS BY ACCT 043 SUSPENSE LIST 007 SL 10 DIGIT 040 10 DIGIT GL SNAP 044 GSE RULES 09K SL IDC/RPT 041 10 DIGIT SL SNAP 045 SL MAPPED TO GL 09L SL BDGT/INV/PAY 09S TRANS BY ACCT-STARS 046 CONTROL RECORD 09A SL SPA I 047 ABR RULES 09B SL SPA II OPEN COMMITMENT DATA 048 CHART OF ACCTS 00F GL/SL FLAG SETTINGS 021 OC LIST 0AC SL/GL ACCOUNT CREATE 027 OC BY REFERENCE 042 OC RECORD SNAP OTHER MENUS - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 035 FA ONLINE RDM UPDATE MENU 10M ACCOUNTS PAYABLE MENU 049 FA DATA COLLECT MENU 201 PURCHASING MENU ZWS ZWRITER MENU PRESS ENTER TO CONTINUE... RJE FRS/FPR BATCH JOB SUBMISSION |
The 6 Digit General Ledger Screen includes
general account information, such as the account title,
responsible person, school and department for General Ledger
accounts. To view information for a specific account, input the
desired Account number in the ACCT field. Account 013000 has been
chosen on the screen below.
09G 6 DIGIT GL GENERAL SUSPENSE
DATE: 03/11/97 FY: 97
SCREEN: ACCT: 013000 0
ACCOUNT TITLE: GENERAL SUSPENSE (FIRST 5 CHAR = DEPT ALPHA CODE)
RESPONSIBLE PERSON: CONTROLLER'S OFFICE (LAST NAME FIRST)
ADDRESS: 220 ANDERSON HALL
REPORT DIST: 05045 REPORT DIST 2:
EXECUTIVE LEVEL: 05 DIVISION: 00
SCHOOL: 05
DEPARTMENT: 05045 SUB-DEPARTMENT:
SECURITY:
OLD KSU ACCT:
SUB-AGENCY: 001 STATE FUND: 0000 0000
STATE PROG CODE: 000 01620 AGENCY CODE-NO: 367
LONG DESCRIPTION:
AUTHORIZE PER 1: 050401089 2: 3:
ATTRIBUTE UPDATED 90/02/16
NEXT ID:
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Note: Help function, for this screen, is available using the F2 Key.
The 6 Digit Subsidiary Ledger Screen includes
the more general descriptors of Subsidiary Ledger accounts, such
as the account title, responsible person, address, report
distribution, school and department, map code and funding
information. To view information for a specific account, input
the desired Account number in the ACCT field. Account 770401 has
been chosen on the screen below.
09J 6 DIGIT SL KSUCA LIBRY EXP FEE
DATE: 03/11/97 FY: 97
SCREEN: ACCT: 770401
ABR RULE: 3 MAP CODE: 70401
ACCOUNT TITLE: KSUCA LIBRY EXP FEE (FIRST 5 CHAR = DEPT ALPHA CODE)
RESPONSIBLE PERSON: RATZLOFF, KEITH (LAST NAME FIRST)
ADDRESS: 102 ANDERSON
REPORT DIST: 05040 REPORT DIST 2:
EXECUTIVE LEVEL: 05 DIVISION: 00
SCHOOL: 05
DEPARTMENT: 05045 SUB-DEPARTMENT:
SECURITY: SUBTOTAL RULE :
OLD KSU ACCT: 99000 7007
SUB-AGENCY: 001 STATE FUND: 2520 2080
STATE PROG CODE: 000 99990 AGENCY CODE-NO: 367
LONG DESCRIPTION: KSUCA LIBRY EXPANSION STUDENT FEE
AUTHORIZE PERSON 1: 2: 3:
ATTRIBUTE UPDATED 97/02/25
NEXT ID: 770401
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Note: Help function, for this screen, is available using the F2 Key.
The List 6 Digit General Ledger Screen
contains balance sheet information for each General Ledger
account, including: Claim on Cash, Receivables, Payables, Fund
Balance, Budget Summaries, Revenue, Expense and Encumbrance
summaries. To view information for a specific account, input the
desired Account number in the ACCT field. Account 019705 has been
chosen for the screen below.
018 LIST 6 DIGIT GL COEXT AG TECHNOLOGY
DATE: 03/11/97 FY: 97
SCREEN: ACCT: 019705
FUND: 2697 1100
DEPT: 35010 RESP PERSON: WOOTTON, RICHARD
FLAGS: DFRDSR
0000
CTL DESCRIPTION BEG BAL CURRENT MONTH YEAR TO DATE
1100 CLAIM ON CASH 353,814.29 0.00 145,938.18
3180 FD BAL-CUR UNRST DES 353,814.29- 0.00 145,938.18-
5795 INTRA S/INTRA NACUBO 0.00 0.00 200,000.00
9120 CUF BUDGET EXPENSES 0.00 0.00 153,814.29
9130 CUF SURPLUS/DEFICIT 0.00 0.00 153,814.29
9340 REV SUM LDGR 4 0.00 0.00 0.00
9540 EXP SUM LDGR 4 0.00 0.00 7,876.11
9640 ENC SUM LDGR 4 0.00 0.00 0.00
* ACCT TOTAL * 0.00 0.00 207,876.11
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Note: Help function, for this screen, is available using the F2 Key.
The Subsidiary Ledger Account Summary Screen contains operational
activity object code information for subsidiary ledger accounts.
Information regarding budget, actual, encumbrances and budget
available is provided. Account 770401 has been chosen on the
screen below.
Two options are available at the Print Subtotal field of the
screen:
Y - This is the default option, and is illustrated on the screen
below. This option provides summary information.
O - Using this option, the screen will total subcodes by
categories (revenues, salary and wages, travel, etc.).
019 SL ACCOUNT SUMMARY KSUCA LIBRY EXP FEE
DATE: 03/11/97 FY: 97
SCREEN: ACCT: 770401 SUBTOTAL OPTION: A1 PRINT SUBTOTAL: Y
FUND: 2520 2080
DEPARTMENT: 05045 RESP PERSON: RATZLOFF, KEITH
MAP CODE: 70401 FLAGS: DEL FRZ RVW DRP SUP ABR
0 1 0 0 1 3
OBJ DESCRIPTION BUDGET ACTUAL ENCUMB AVAIL
---- ------------- --------------- -------------- -------------- --------------
0100 REVENUE POOL 337.15- 0.00 0.00 337.15-
0205 CHRG EDUCATIO 337.15 337.15 0.00 0.00
REVENUES 0.00 337.15- 0.00 337.15
1000 SALARIES EXPE 337.15 0.00 0.00 337.15
SALARIES,WAGE 337.15 0.00 0.00 337.15
TOTAL DIRECT 337.15 0.00 0.00 337.15
TOTAL EXPENSE 337.15 0.00 0.00 337.15
ACCOUNT TOTAL 337.15 337.15 0.00 0.00
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Note: Help function, for this screen, is available using the F2 key.
The Transaction Inquiry Screen displays summary data regarding
the transactions previously processed for a specified account. To
view information for a specific account, input the desired
Account number in the ACCT field. Account 770401 was chosen on
the screen below.
023 TRANSACTION INQUIRY KSUCA LIBRY EXP FEE DATE: 03/11/97 FY: 97 SCREEN: ACCT: 770401 ORDER: D CTL TC REF DATE DESCRIPTION AMOUNT I BATREF OFFSET ACCT ---- --- ------- ----- -------------------- ------------- - ------ ----------- 0205 064 11/12 KSUCA LIB EXP FEES 680.42 JER001 0-75180-4610 0205 032 0016362 10/15 KSUCA LIBRY EXP FEE 8.21-C CRD060 0205 061 10/10 BRS ACCOUNTING FEED 3.25 BRS060 0-90500-1800 0205 061 10/03 BRS ACCOUNTING FEED 9.27- BRS056 9-96955-0205 0205 061 10/03 BRS ACCOUNTING FEED 3.20- BRS056 9-96952-0205 0205 061 10/03 BRS ACCOUNTING FEED 6.25- BRS056 0-90500-1800 0205 061 10/01 BRS ACCOUNTING FEED 4.19- BRS054 9-96955-0205 0205 061 10/01 BRS ACCOUNTING FEED 3.25- BRS054 0-90500-1800 |
Note: Help function, for this screen, is available using the F2 Key
The 10 Digit General Ledger Snapshot Screen provides summary account information, by account control, for the current/prior month and year. Input the Account and Account Control numbers in the ACCT field. Account 019705 and Account Control 1100 have been chosen for the screen below.
040 10 DIGIT GL SNAPSHOT COEXT AG TECHNOLOGY DATE: 03/11/97 FY: 97 SCREEN: ACCT: 0197051100 FUND: 2697 1100 FLAGS: DELETE FREEZE REVIEW DROP DESCRIPTION: CLAIM ON CASH 0 0 0 0 FISCAL YEAR: 97 CAMPUS CODE: 00 BEGINNING BALANCE: 353,814.29 CURRENT MONTH CHANGE: 0.00 BALANCE AT BEGIN OF MONTH: 145,938.18 NEXT MONTH CHANGE: 0.00 PRIOR CURRENT MONTH ACTUAL: 0.00 PRIOR YEAR TO DATE ACTUAL: 0.00 DATE LAST ACTIVITY: 01/30/97 LAST ACTIVITY COUNTER: 1 |
Note: Help function, for this screen, is available using the F2 Key.
The 10 Digit Subsidiary Ledger Snapshot Screen provides summary
current/prior year information, by object code. Input the Account
and Object Code in the ACCT field. Account 770101 and Object
Subcode 0100 have been chosen for the screen below.
041 10 DIGIT SL SNAPSHOT KSUCA LIBRY EXP FEE DATE: 03/11/97 FY: 97 SCREEN: ACCT: 7704010100 FUND: 2520 2080 FLAGS: DELETE FREEZE REVIEW DROP BUD SUP ABR MAP CODE: 70401 0 1 0 0 1 0 DESCRIPTION: REVENUE POOL FISCAL YEAR: 97 CAMPUS CODE: 00 ORIGINAL BUDGET: 0.00 PRIOR CURR MONTH ACT: 0.00 ABR BUDGET: 337.15- PRIOR YEAR TO DT ACT: 0.00 ANNUAL BUDGET: 337.15- LAST YEAR ACT: 0.00 PAST BUDGET: 0.00 QUARTER TO DATE 1 ACT: 0.00 FUTURE BUDGET: 0.00 QUARTER TO DATE 2 ACT: 0.00 NEXT MONTH ACT: 0.00 QUARTER TO DATE 3 ACT: 0.00 CURR MONTH ACT: 0.00 QUARTER TO DATE 4 ACT: 0.00 YEAR TO DT ACT: 0.00 PROJ FS YR TO DT ACT: 0.00 PROJ TO DT ACT: 0.00 CURR MONTH ORIG BDGT: 0.00 NEXT MONTH LIQ: 0.00 CURR MONTH REVS BDGT: 0.00 ENCUMBRANCES: 0.00 YEAR TO DT ORIG BDGT: 0.00 REQUISITIONS: 0.00 YEAR TO DT REVS BDGT: 0.00 DATE LAST ACTIVITY: 12/11/96 BUDGET BAL AVL: 337.15- ACTIVITY COUNTER: 1 |
Note: Help function, for this screen, is available using the F2 Key.
The Transaction Inquiry STARS Data Screen lists information,
including the STARS voucher number, about transactions previously
entered against a specified account. To view information for a
specific account, input the desired 6 or 10 digit
General/Subsidiary Ledger account number in the ACCT field.
Account 013000 was chosen on the screen below.
09S TRANSACTION INQUIRY STARS DATA GENERAL SUSPENSE DATE: 03/11/97 FY: 97 SCREEN: ACCT: 013000 ORDER: D CTL TC REF MMDD DESCRIPTION AMOUNT I BATREF REF2 FY 1600 048 0310 70522 MEDIA SOU 654.00 APD776 V0085961 01 97 1600 048 0310 97056 FED EXP 30.17 APD776 V0086006 05 97 1600 045 0304 01078 FACILI MG 261.67 DDD022 V0610089 01 97 1600 045 0304 22406 CONT EDUC 7.80 DDD022 V0610089 01 97 1600 045 0304 22413 CONT EDUC 30.00 DDD022 V0610089 01 97 1600 048 0307 10640 FACILITIE 316.23 D DAD526 V0610084 01 97 1600 032 0041039 0307 FOODS AM HEART 30.00-C CRD066 S1097066 01 97 1600 061 0307 BRS ACCOUNTING 3.00 BRR957 J3S004655 97 1600 032 0307 INENG S&W FS GT 202.95 D CRR963 S1S00465 01 97 1600 061 0305 BRS ACCOUNTING 378.98 BRS158 J3300158 97 1600 061 0305 BRS ACCOUNTING 378.98- BRS158 J3300158 97 1600 061 0305 BRS ACCOUNTING 208.00 BRS158 J3300158 97 1600 061 0305 BRS ACCOUNTING 208.00- BRS158 J3300158 97 1600 032 0040429 0304 INENG S&W FS GT 202.95-C CRD063 S1097063 01 97 1600 061 0304 BRS ACCOUNTING 3.00- BRS157 J3300157 97 1600 042 0304 00000 ADJ IDC 0.01 D DAR684 V0S00465 05 97 |
Note: Help function, for this screen, is available using the
F2 Key.
The Outstanding Commitments List Screen provides information
regarding open commitments for specific accounts. Information
provided on this screen includes object codes, document numbers,
original transaction dates and original, liquidated, and current
commitment balances. To view information for a specific account,
input the desired Account number in the ACCT field. Account
381101 has been chosen on the screen below.
021 LIST OC RECORDS GRAIN DEPT PROJECT
DATE: 03/11/97 FY: 97
SCREEN: ACCT: 381101
DEPT: 10080 RESP PERSON: DONNELLY, BRENDAN
FLAGS: DFRDSR
000013
OBJ REF T FY MMDD DESC ORIGINAL LIQUATE CURRENT
2430 C9703511-03 F 97 0709 00000 EASTMA 3000.00 1210.03 1789.97
4040 R070659 L 0107 70659 HB INS 5000.00 .00 5000.00
4040 U007010 L 0227 07010 GRAIN 5740.80 .00 5740.80
4040 U070070 L 1210 07007 KSU SH 2794.00 .00 2794.00
4040 A0033800-01 F 97 0220 00000 RIDER 4544.00 .00 4544.00
4130 R070940 L 0212 70940 MICRO 3408.89 3376.77 .00
* ACCT TOTAL 24487.69 4586.80 19868.77
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Note: Help function, for this screen, is available using the F2 Key.
The Accounts Payable Menu lists the various accounts payable
screens, which can be accessed for informational purposes. To
access screens from the Accounts Payable Menu, input the
appropriate screen number in the SCREEN field (@ below). Vendor
and Account information can be input on this menu or on the
screen being recalled.
10M ACCOUNTS PAYABLE MENU (PART 1) FRS/IDMS RELEASE VERSION 3.0 DATE: 03/11/97 FY: 97 SCREEN: VEND: VCHR: ACCT: 381101 VENDOR INQUIRY AND MAINTENANCE INQUIRE VENDOR/VOUCHER DATA 19S VENDOR NAME SEARCH 113 VENDOR ANALYSIS 19C VENDOR CREATE/MODIFY 115 OUTSTANDING VOUCHERS 1A5 VENDOR NAME ALIAS 118 INVOICE LIST 1A8 VENDOR NOTE PAD 119 VOUCHER BY BATCH/SESSION 1A9 VENDOR ADDRESS NOTE PAD 140 VOUCHER SNAPSHOT 19V VENDOR ANALYSIS-STARS 1A6 VENDOR STATISTICS 1A7 VENDOR CUMULATIVE STATS INQUIRE CHECK DATA INQUIRE BATCH DATA 111 CHECK PROJECTION 124 SESSION/BATCH LIST 114 OUTSTANDING CHECK LIST OTHER MENUS - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 149 AP DATA COLLECT MENU 001 FINANCIAL ACCOUNTING MENU 201 PURCHASING MENU ZWS ZWRITER MENU PRESS ENTER TO CONTINUE... RJE FRS/FPR BATCH JOB SUBMISSION |
Note: Help function, for this screen, is available using the F2 Key.
The Vendor Name Search Screen is a good means to identify vendor
names, numbers and addresses. Input the item desired to be
searched, in the VEND: field. On the screen below, S has been
input in the VEND: field. As a result of this request, the screen
displays all vendors with ‘S' as the first word, in the
vendor name.
19S VENDOR NAME SEARCH DATE: 03/11/97 FY: 97 SCREEN: VEND: S VCHR ACCT: 381101 LN VENDOR NAME/REMIT TO ADDRESS NUMBER SX FRZ ED -- ---------------------------------------------- ----------- -- --- -- 1 S & K ASSOCIATES A7704359650 L0 0 163 E MOODY AVE FRESNO 2 S & K AUTOMOTIVE INC A4809996370 00 0 2846 CENTENNIAL RD SALINA 3 S & N DESIGN A4809949350 00 0 121 N 8TH ST MANHATTAN 4 S & R DISTRIBUTING CO INC U5609974710 L0 0 102 HUNGATE DR HUNGATE COMM PK GREENVILLE 5 S & S BUCKLE CO A5114243870 00 0 4330 BLACKJACK RD SAINT GEORGE 6 S & S DISTRIBUTORS INC A4809283900 00 0 320 19TH ST GENESEO 7 S & S EQUIPMENT CO. B4807722570 00 0 P.O. BOX 4049 WICHITA LINE NUMBER: PREVIOUS SCREEN: 10M SEARCH KEY: S PAGE: 001 OF 000 NEXT PAGE: 000 PF7: PAGE BWD PF8: PAGE FWD |
Note: Help function, for this screen, is available using the F2 Key.
Back to Screen 10M
Back to Screen 001
The Vendor Create/Modify Screen provides more detailed vendor
information than the Vendor Name Search Screen. This screen
includes special comments regarding the vendor and information
about the last payment made to the vendor (date and check/voucher
number). Input the vendor number in the VEND field and the suffix
number in the SFX field.. Vendor number B4703530850 and Suffix
number 04 have been input on the screen shown below.
19C VENDOR CREATE/MODIFY LINWELD
DATE: 03/11/97 FY: 97
SCREEN: VEND: B4703530850 VCHR: ACCT: 381101
VENDOR SFX: 04 ED/PI:
VENDOR NAME: LINWELD DROP: 0
DELETE: 0
REMIT TO ADDRESS: PO BOX 682 ESTAB DATE: 092591
COMMENTS: ! 131 COLORADO LAST ACT: 030897
COMMENTS: ! PER PHONE CALL TO LINWELD LAST CK #: 01 042130
COMMENTS: ! CORRECT BOX # 10/11/91 LST CK DATE: 030897
CITY: MANHATTAN STATE/PROV: KS ADDR TYPE: R
ZIP/POSTAL CODE: 66505 0682 COUNTRY: ADDR NUM: 00
TELEPHONE: 913 537 0395 EXTENSION:
FAX NUMBER: EXTENSION:
800 NUMBER: 800 EXTENSION:
CONTACT NAME:
VENDOR TERMS: 000 000
PAYMENT TERMS: 000 000
FEDERAL TAX ID: 1099/1042 CODE: 1099 LETTER:
DISCOUNT CODE: 00 CURRENCY CODE: FREIGHT:
INVALID TIN CTR: 0 INVALID TIN YEAR: 0000 COMMODITY CODE:
CHECK LIMIT CODE: 0 HOLD PAYMENT: 0 VENDOR TYPE:
RETENTION MONTHS: 18 FREEZE ACTIVITY: 0
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Note: Help function, for this screen, is available using the F2 Key.
Back
to Screen 10M
Back to Screen 001
The Vendor Analysis Screen includes payment activity made to a
specific vendor. Payments are listed in voucher number order. To
access information for a specific vendor, input the vendor number
in the VEND field and the suffix number in the SFX field. Vendor
number B4703530850 and suffix number 04 have been input on the
screen shown below.
DATE: 03/11/97 FY: 97
SCREEN: VEND: B4703530850 VCHR: ACCT: 381101
SFX: 04
ESTABLISHED: 09/25/91 YTD PD: 44,133.98 CHECK LIMIT CODE: 0
LAST ACTIVE: 03/08/97 TYPE: HOLD: 0
VCHR ACCOUNT INVOICE DESC PO INV DT DUE DT PD DT CHECK
------- ---------- -------------- --------- ------- ------ ------ ------ ------
0030796 4606303049 12143ALIN 121996 010697 010697 030796
Addr:00 Gross: 457.50 Disc: Net: 457.50 TC: 162
0030796 4606303690 MULTI/64245 00 12143ALIN 121996 010697 010697 030796
Addr:00 Gross: 409.03 Disc: Net: 409.03 TC: 162
0030825 3714283800 MULTI 70713ALIN 121096 010697 010697 030825
Addr:00 Gross: 279.25 Disc: Net: 279.25 TC: 162
0030952 2501093690 R653980/64255 97273 LIN 121996 010697 010697 030952
Addr:00 Gross: 15.35 Disc: Net: 15.35 TC: 162
0030970 4903103690 R653992 12122 LIN 121296 010697 010697 030970
Addr:00 Gross: 7.25 Disc: Net: 7.25 TC: 162
0031207 2516093830 MA45971/643000 97077 LIN 122096 010897 010897 031207
Addr:00 Gross: 46.40 Disc: Net: 46.40 TC: 162
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Note: Help function, for this screen, is available using the F2 Key.
Back
to Screen 10M
Back to Screen 001