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Conflict of Interest

Kansas State University recognizes the value of faculty and staff interaction with business and industry, private foundations, and government agencies to foster the University mission, facilitate professional development, and promote expansion of knowledge. In some cases the external activities of faculty and staff, such as consulting, outside employment, public service, pro bono work, or serving as an officer of an external entity, even without compensation, can result in real or apparent conflicts regarding commitment of time. BOR policy states that full-time unclassified faculty and staff of K-State owe their primary professional responsibility to their employing institutions and their primary commitment of time and intellectual effort should be to the education, service, research, and scholarship missions of the University. Faculty and unclassified staff should maintain a presence on campus commensurate with their appointments. External professional activities that take time away from University responsibilities should be discussed with the department chair or other immediate supervisor to obtain concurrence that the activities do not constitute a conflict of time commitment. Disclosure of relevant significant financial interest is required of all full-time faculty and unclassified staff and all other University employees who have potential or possible conflicts of interest or time commitment. Failure to comply with the policy may result in disciplinary action.

For New Employees Required to Complete the COI Form: The COI Form may be filed electronically by logging into the Human Resources Information System (HRIS). Please ask your department's personnel specialist to alert you when your information has been added to or updated in HRIS so you may log on to complete the form. The form must be filed within your first month on campus.

Declaration of Conflict of Interest and Time Commitment Forms

In order to comply with federal regulations and Board of Regents (BOR) policy, Kansas State University (KSU) requires all unclassified faculty and staff with 100% time appointments to annually file Annual Declaration and Disclosure. Faculty and unclassified staff members who hold fractional appointments who have potential or possible conflicts of time or conflicts or interest are also required to file disclosure forms.

Submit the forms

Tutorials for Employees (pdf)

Tutorials for Managers (pdf)