January 29, 2004
Room 204 K-State Union
Erik Ankrom, Al Cochran, Tony Crawford, Yar Ebadi, Kurt Gartner, Mike Haddock,
David Hillier, Ron Semarge (for Bryan Kraus), Gary Leitnaker, Laurel Littrell,
Beverly Page, Jane Rowlett, Gail Simmonds, John Streeter, Roger Terry, and
Terry King, Larry Moeder, Keith Ratzloff,
Cheryl Strecker, Dean Zollman, and Sue Zschoche.
Littrell opened the meeting at 1:30 p.m.
Minutes of the December 18th meeting were read and approved.
- Townsend reported that password
changes were to be completed by February 11, 2004.
reported that K-State will participate in a live Satellite conference April 22,
1:30 – 3:00 CST from the University of Maryland entitled “Making Online
Teaching and Learning Accessible.”
- Townsend and Ankrom provided an
update on the free (up to $10) laser printing now available to students. At the start of the fall and spring semesters
each student will be allowed to print 100 copies (single-sided), then there
will be a charge of 10 cents per page (single-sided). It has not yet been determined whether the summer semester will
be included in this program.
Semarge announced that Commerce Bank’s contract with the Wildcat Card will
expire June 30, 2004. A contract with a
new bank is being negotiated and will be announced at a later date.
- E-mail spam controls – Townsend
indicated an announcement will be made within the next week (February 3)
regarding the control of spam. This
announcement will be made by iTAC.
- Electronic dissertations and
theses – Crawford reported that a taskforce has been created under the
direction of the Graduate School to establish a policy that would require
students to submit an electronic copy of their completed dissertation and
theses. John Wu pointed out potential
obstacles that need to be addressed, such as, unavailability of paper copies
and the necessity for alternative format availability. Littrell discussed policy issues that need
to be addressed, i.e., control, access, and security. The committee will invite Carol Shanklin to provide an update on
- Accessibility of online courses
and distance education courses – Rowlett provided information on ADA
requirements for online courses. OCR,
which enforces the ADA, recently ruled that education resources must be
designed to afford students with disabilities access without the need for
outside assistance (i.e., sign language interpreters, aides, etc.). Courses should have built-in accommodations
where possible (i.e., closed captioning, descriptive narration). It is not enough to act on an ad hoc basis
to individual requests for accessibility.
Before we can develop policy to require courses and other educational
resources be made accessible at the time they are created, we need to develop
technical resources and technical assistance to the creators. Rebecca Gould, director of the iTAC is
working with a committee to develop recommendations. Satellite Conference, April 22, 2004, will provide additional
information on how other campuses have dealt with this issue.
- Recent malware incidents –
Townsend provided an overview of the recent worms that have attacked the e-mail
system. A discussion was had regarding
the effects of these worms and the precautions that need to be taken. One important precaution is not to send executable
zip files. Townsend recommends that the
current block be left in place. Committee members agreed to adopt a resolution in support of
keeping current block in place.
- Management for removal of outdated
eIDs – Townsend announced that outdated eIDs will be disabled soon and have
most privileges removed. Students and
former employees can keep their K-State eIDs forever, but they will have very
limited privileges. For example, the only e-mail service they will receive is
to have their K-State e-mail forwarded to a non-K-State e-mail account. They
will not have access to their regular e-mail after the account is disabled.
They will also be able to access KATS as long as they keep their eID password
up-to-date. Other privileges will be revoked. This is part of the normal
clean-up of accounts for people who have left the university.
rights of state employees – Towsend provided information he received from
Cheryl Strecker, University Attorney, regarding employees right to
privacy. A recent opinion filed in the Haynes
v. Attorney General of Kansas Phil Kline action lends support to some
K-State employees having an expectation of privacy for personal files stored on
university computers, but each case must be evaluated individually. This ruling
underscores the importance of K-State's Electronic Mail policy where it states limitations
on any expectations of privacy and outlines the specific conditions by which
system administrators can access electronic mail and data stored on
University's network of computers.
- CD-RW and USB Thumb drives in
InfoCommons and UCLs – Townsend reported that the uses of these devices will be
available to students by mid-semester and that the benefit out weighs the
- Other Items – Townsend provided an
update on the K-State student that hacked into the computer system on
campus. This student went before the
Student Review Board on January 30, 2004. The student was charged with felony computer crimes and received a
diversion and must complete community service.
Updates and Assignments
- Web Issues – no report given
- Security – no report given
- III – no report given
Business - none
– The meeting was adjourned at 3:05 p.m.
Future IRMC meetings (1:30 – 3:00)
18, Union 205
15, Union 205