Delores Takemoto, Barbara Newhouse, Tony Crawford, Tom Schellhardt, Doug Elcock, David Hillier, Kay Garett, Virgil Wallentine, Virginia Moxley (for Carol Kellett), Harvard Townsend, Jane Rowlett, Jean Darbyshire, John Streeter, Laura Littrell, Dean Zollman, Gail Simmonds (via video conferencing)
Gary Leitnaker, Ruth Dyer, Cheryl Strecker, Chad Johnson, Don Foster
Tom Schellhardt opened the meeting at 1:15 p.m.
Harv distributed a draft policy and white paper on wireless network. He outlined some of the related issues. This draft policy/white paper will go to the Appropriate Use committee for discussion and further development. The AU committee will present a draft policy to IRMC for review and approval. The question was raised as to whether the long term goal was to have a wireless campus. If so, many departments will not have the funds to operate such a system through CNS. Harv indicated that problems arise if these systems are independently installed in that not all systems are compatible. Students will be informed via a web site of the wireless specifications. Security is another problem that must be addressed. This will also require an authentication policy be developed.
Harv indicated the Health Insurance Portability and Accountability Act (HIPPAA) requires that we protect health related information associated with an individual. The Act outlines what we have to do to protect individuals. Must be implemented by 2003, Act was passed in 1996. This may apply to research that involves human subjects. Dean Zollman suggested that the committee on human subjects be informed about this Act and perhaps they should inform those approved to do the research of the obligation to protect this information.
The number of anti virus downloads was approximately 2500 which Harv thought was extremely low. It was suggested that an article be placed in the Collegian and perhaps posted on the University Web Site to encourage students to download the anti virus software. Harv indicated that he will probably do another educational campaign. Moxley indicated that perhaps students think the download would take too long. Harv indicated that a CD is available at the help desk. It was suggested that perhaps disks could be left in the residence halls for students to check out or perhaps resident hall technical support staff could assist with this effort.
Harv shared with the members that there is a draft policy from KITO on Managing Electronic Mail. Several members asked for copies.
Meeting was adjourned.
Laura Litrell indicated that she was not present at the last meeting as the minutes indicated. It was moved and approved that the minutes be approved as corrected. Motion passed.
Newhouse was not present. Leitnaker indicated that the committee had not met.
Leitnaker distributed a draft of the KSU Use and Scheduling of Technologically Enhanced Classrooms policy. Several language (not content) related revisions were made. A motion was made and seconded to approve the policy with the noted changes. Motion passed. Leitnaker will make the noted revisions and provide a copy to Rowlett. Rowlett will submit the policy to Dr. Unger for distribution to Faculty Senate, CITAC, and the Deans Council. Following their review and/or approval, the policy will then be submitted to the Executive Computing Committee.
Takemoto indicated that the Internet and World Wide Web Page policy and the Research Data Access and Retention policy have been reviewed by FSCOT and have been forwarded to the Faculty Senate Executive Committee for inclusion on the Faculty Senate Agenda for next month's meeting.
Darbyshire met with Dr. Unger regarding the training recommendation.
Hillier indicated his committee had not met.
Leitnaker thanked Laura Littrell, Harv Townsend, and John Streeter for their efforts related to the University Commons Area in the Library.
Meeting was adjourned at 2:30. Next meeting will be March 15th in Fairchild Room 202.