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Kansas State University

 

IRMC
Academic Services
Kansas State University
204 Anderson Hall
Manhattan, KS 66506
785-532-4392
785-532-5039 (fax)
rowlett@k-state.edu

IRMC MEETING MINUTES
Fairchild Hall, Room 202
January 18, 2001

 

Present

Carol Kellett, Harvard Townsend, Tom Schellhardt, David Hillier, Jane Rowlett, Jean Darbyshire, Cheryl Strecker, Barbara Newhouse, Virgil Wallentine, John Streeter, Tony Crawford, Doug Elcock, Don Foster, Gary Leitnaker, Dean Zollman, Gail Simmonds (via video conferencing).

Absent

Ruth Dyer, Delores Takemoto, Chad Johnson

Tom Schellhardt opened the meeting at 1:15 p.m.

 

Announcements

The opening ceremony for the Information Commons in Hale Library will be on January 31. 

The Little Theater in the Union is scheduled to be a showcase for technology presentations.  It will have common core classroom technology, low-end and high-end video production and video conferencing equipment, support for data networking (including wireless support and high performance network applications over fiber optic cable to include immersion environments), flexible arrangement of seating and tables to support a variety of configurations to host lectures, seminars, workshops, conferences, tutorial, vendor demonstrations, live video conferences, etc. 

There is a bill before the legislature that would provide for the establishment and maintenance of a broadband technology-based network for certain schools, libraries and hospitals.  Jerry Niebaum, the Regent’s liaison to the state of Kansas for IT issues, will be following this development.  Schellhardt indicated he would like to keep this on the agenda for ongoing updates.   

KITO has required all state agencies to have a security policy on file with the state of Kansas.  Regent’s institutions are required to have their policies on file with the Board of Regent’s Office.  Rowlett has submitted KSU's security policy to the Regent's Office.

There is a Uniform Computer Information Transactions Act (UCITA) proposed by the National Conference of Commissioners on Uniform State Laws (NCCUSL).  It is primarily supported by software companies to protect the copyright of their products.  Agencies are hoping this will not be passed.  Many legislators are aware of the controversy surrounding this act.  

An award was presented by the Kansas Board of Regent’s to the Regent’s Computer Advisory Council for outstanding accomplishments in Information Technology in Higher Education. 

Review and Approval of the November and December IRMC Minutes

It was moved and seconded that the November and December minutes be approved.  Motion Passed.

Schellhardt reviewed the issues that may come before our committee this year.  These included data information, security, privacy, ecommerce, intranets and extranets, and acceptable use issues relative to university computing resources.  Other members noted that policy is needed for issues such as:

assuring official university web sites are accessible to disabled users,
project management,
wireless networks, and
the training of IT professionals.   

 

Subcommittee Reports

 

E-Commerce Issues and Practices Committee (Newhouse)

Newhouse reported that her committee did not meet this month.  For the benefit of new members, Newhouse reviewed the committee’s accomplishments over the past year.   They are as follows:

1.   Agreed on a definition of ecommerce which was defined as anything that generates revenue in the campus environment.

2.   Reviewed existing policies relative to ecommerce.  It was determined that our existing policies do cover issues relative to ecommerce; therefore, no new policy was developed. 

3.  All the policies are now located in one place.  They can be accessed on the VPAST's home page.

Elcock noted that state property can now be sold on ebay.  Strecker indicted that there were a few state policies that would need to be revised to accommodate this. 

Appropriate Use of IT Resources Committee

Leitnaker: reported that his committee had not met this month.  His committee will be meeting to discuss a draft policies on scheduling technology classrooms and accessibility of official web sites and to make a revision to the IT Usage policy recommended by the Ecommerce Committee.

Education and Training Committee

Darbyshire will meet with Dr. Unger regarding the training recommendation. 

Data Administration Committee

Hillier indicated his committee had not met since November.  His committee will be looking at issues related to security.  

Other Business

Schellhardt posed the following question to the committee for discussion, “Is it okay if students or faculty use university email service to lobby legislators?”  After discussion, Schellhardt asked Cheryl Strecker if she would research this issue and get back to the committee.

Townsend indicated that effective January 11, 2001, napster and similar file-sharing applications are being limited in the amount of bandwidth they can use.  This was necessary to protect limited Internet and Internet2 bandwidth for academic functions such as the Horticulture class currently being taught over Internet2. 

Townsend also indicated that a password change deadline will be coming up soon. 

Meeting was adjourned at 2:40.  Next meeting will be February 15th in Fairchild Room 202.