Skip to the content

Kansas State University


Academic Services
Kansas State University
204 Anderson Hall
Manhattan, KS 66506
785-532-5039 (fax)
  1. K-State Home >
  2. Committees >
  3. IRMC >
  4. Minutes >
  5. 2000 >
  6. September

IRMC Meeting Minutes
September 21, 2000
Room 116, Anderson Hall
1:15 pm



Tony Crawford, Harvard Townsend, Tom Schellhardt, David Hillier, Jane Rowlett, Carol Kellett, John Murray, Delores Takemoto, Virgil Wallentine, Gary Leitnaker, Doug Elcock Laurel Littrell, Barbara Newhouse


Jean Darbyshire, Jeff Meder, John Streeter, Ruth Dyer, Don Foster, Cheryl Strecker


Diana Blake

Tom Schellhardt opened the meeting at 1:15 p.m.


Tom S. welcomed Diana Blake. She was substituting for John Streeter.

The IT Showcase scheduled for September has been postponed.

Harv T. announced that the recent required password change process went very well.

Gary L. announced that the health care benefit open enrollment will be done electronically for the first time starting this fall.

Harv T. indicated that a wireless network has been installed in Rathbone Hall and Nichols Hall. The K-State Union is scheduled next for installation of a wireless network. There will be policy implications relative to the use of the wireless network that will need to be addressed.

Harv T. announced that classified employees will no longer be given the option of suppressing their university email addresses from publication in the phone book. Review and Approval of the August, 2000 IRMC Minutes: A motion was made by Gary L. and seconded by Tony C. to approve the August minutes. Motion passed.

Committee Reports


Education and Policy Promotion (Darbyshire)

No report.

Appropriate Use of IT Resources Committee (Townsend)

Harv Townsend reported that his committee met and will be recommending a policy that will support domain names for departments/units and registered student organizations. It will not recommend supporting personal domains for individual employees. The draft will require that CNS purchase all domains and it will encourage units and groups to purchase all three domains (.edu, .net, and .com).

Harv reported that K-State will be proceeding with obtaining ownership of domain names containing a copyrighted K-State mark that have been registered by others.

Data Administration (Hillier)

Dave H. indicated his committee met to discuss the draft policy on Research Data Retention and Access. He indicated that the committee recommended major revisions. He will be distributing a revised draft for further discussion. It was recommended that a section in the existing record retention policy be revised to include retention of research data captured electronically.

E-Commerce Issues and Practices Committee (Newhouse)

Barbara N. indicated that her committee had met and will be meeting throughout the year the week prior to the IRMC meetings. She again announced that the e-commerce policies for the university are now located in one place on the Information Technology home page.

Her committee is working on a sponsorship disclaimer statement and has asked that the attorney's office advise them on several matters related to this.

Other Business

There was discussion about the position of requiring students to have their own computers and the support this would require of the various colleges. It was agreed this should be an agenda item for future meetings.

Tom S. asked for suggestions regarding the meeting format. He indicated that discussions on email output and bandwidth issues may be two items we will want to add to our agenda.

The next meeting will be Oct. 26, 2000, 116 Anderson Hall, 1:15-3:00 p.m.

Future meetings:    Thursday, November 16, 2000, Anderson 116
                             Thursday, December 21, 2000, Anderson 116


The meeting was adjourned at 2:45 p.m.