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Kansas State University


Academic Services
Kansas State University
204 Anderson Hall
Manhattan, KS 66506
785-532-5039 (fax)

IRMC Meeting Minutes
April 20, 2000
K-State Union Room 204



Tony Crawford, Carol Kellett, Harvard Townsend, Tom Schellhardt, David Hillier, Jane Rowlett, Jean Darbyshire, Gary Leitnaker, Laurel Littrell, Barbara Newhouse, Cheryl Strecker, Ruth Dyer, Delores Takemoto, Virgil Wallentine, John Streeter, Don Foster


Jeff Meder, John Murray

Tom Schellhardt opened the meeting at 1:15 p.m.

Review and Approval of the March 2000 IRMC Minutes

Gary Leitnaker recommended that a sentence be added to the minutes indicating that the E-mail Policy Committee agreed to all of the recommendations of the FSIT committee, except for the section in which the FSIT committee recommended that a faculty member be consulted by the VPAST prior to approving access and a phrase regarding the sender or receiver giving permission to access e-mail.

It was moved and seconded that the March minutes be approved as corrected.


Subcommittee Reports


Education and Policy Promotion (Darbyshire)

Jean Darbyshire distributed a report outlining three areas of concern: (1) illegal distribution of music through computers in the resident halls, (2) lack of communication to students regarding their email accounts, and (3) clarification of the role of the VPAST regarding LAN's not centrally maintained.

Appropriate Use of IT Resources (Townsend)

The E-mail Policy has been distributed to the Deans Council, Faculty Senate and CITAC for review and comment.

Harv indicated that the state was drafting a policy on the use of technology for commercial gain. He indicated that KSU would have a representative appointed to serve in that capacity.

E-Mail Policy

Gary Leitnaker indicated that his committee met again to discuss further revisions to the e-mail policy. Dee Takemoto was invited to attended the meeting. Gary and Harv will be meeting with the Senate IT committee to discuss issues related to the policy revisions. Dee indicated that most of the concern from the IT Senate Committee will be in relationship to the routing or disposing of undeliverable mail.

Data Administration (Hillier)

Dave Hillier indicated that Dr. Unger asked him to draft a research data retention and access policy. Carol Kellett will recommend a faculty member to serve on this committee. Dee Takemoto also agreed to serve.

E-Commerce Issues and Practices Committee (Newhouse)

Barbara Newhouse indicated that she met with Cheryl Strecker regarding a draft e-commerce policy statement. Cheryl advised that the committee not draft policy statements that duplicates policies already in place. If there are situations that our existing policies do not address, we may want to consider adding those provisions to existing policy.

Private Domains

There was continued discussion on issuing and supporting private domains to individual faculty members. Harv distributed a white paper on this subject for the committees review.



The meeting was adjourned at 2:40 p.m. The next meeting will be on May 18. Members will be notified of the location.