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Kansas State University


Academic Services
Kansas State University
204 Anderson Hall
Manhattan, KS 66506
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IRMC Meeting Minutes
May 20, 1999
Room 205 K-State Union
1:15 pm - 2:30 pm



V. Wallentine, J. Murray, D. Foster, T. Crawford, J. Darbyshire, J. Rowlett, G. Leitnaker, D. Elcock, T. Schellhardt

Tom Schellhardt opened the meeting at 1:15 p.m.

The minutes were approved as read.

Old Business

The policy on Eligibility Requirements for Obtaining a K-State Computing ID was distributed by Tom Schellhardt. He asked the committee to re-examine the policy relative to the eligibility of new faculty and guests that arrive before their appointment begins who do not have employment status at the university. Should they be added as adjunct or should they be allowed special access? Does the policy need to be revised to provide for the latter group? It was the consensus of the committee that new faculty be eligible for ID upon their arrival and that visiting faculty be dealt with under the special access section. The committee did not feel a policy revision was necessary.

Tony Crawford reported on retention and archiving of email correspondence. It was concluded that the current policies on retention of records should also apply to electronic communication. Tony passed out two sample statements from other universities that address email retention. The committee suggested our policy be modeled after the Penn State policy. Rowlett agreed to provide this statement in draft form for the committee's review at the next meeting. She will post the draft on the IRMC homepage as such. She also indicated she would seek permission from Penn State to use this policy as presented.

Schellhardt indicated there is no policy that he is aware of that requires employees to list their name, office phone numbers or email address in the phone book. He will look into this matter.

Subcommittee Reports Education and Policy Promotion Committee

Jean Darbyshire distributed a draft policy (attached) for the committee's review. Adjournment