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IRMC Meeting Minutes
April 21, 1999
Room 202 K-State Union
8:00 am - 9:30 am



Virgil Wallentine, Martin Ottenheimer, John Streeter, Harvard Townsend, Tony Crawford, Doug Elcock, Tom Schellhardt, David Hillier, John Murray, Jane Rowlett


Cheryl Strecker, Don Foster, Terry King, Jason Lacey, Jean Darbyshire, Gary Leitnaker, Barbara Newhouse, Ruth Dyer

Tom Schellhardt opened the meeting at 8:00 a.m.


There will be a distance education forum on April 22 in the Big 12 Room of the Union. Review and Approval of the February 18, 1999 IRMC


It was moved and seconded that the minutes be approved as read. Motion passed. Current Issues: John Streeter indicated that a new manual had been distributed by the ITEC. Schellhardt asked Streeter to report on this at the next meeting.

Townsend indicated that the eligibility policy had been finalized. He will develop procedures to implement the policy.

Townsend discussed the effects of the Melissa virus. It was noted that a virus protection has been made available to the university community via the home page.

Rowlett reported on the Year 2000 progress. She indicated that contingency plans are being developed by each unit on campus.


Subcommittee Reports


Data Administration

Hillier indicated that the data administration policy has been approved by the administration and Faculty Senate as an interim policy.

Appropriate Use of IT Resources

Townsend distributed notes regarding the development of an e-mail retention policy. Discussion followed. It was agreed that the development of such a policy should include a campus-wide education component. The notes will be posted on the IRMC web site and sent to all members for further discussion at the next meeting.

Schellhardt agreed to see if there is a policy that requires employees to list their campus phone numbers in the phone book. If so, similar policy should be applied to the listing of employees' e-mail addresses.

Intellectual Property

Ottenheimer reported that the Intellectual Property Committee has been meeting and will have a draft policy complete before the end of the semester.


The meeting was adjourned at 9:30 p.m