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Graduate School's Graduation Requirements and Deadlines

This is the official chat transcript from September 30, 2010. It reads top-to-bottom.

Amanda Umscheid What is the difference between the deadlines for commencement and the deadlines for graduating?

Amanda Umscheid Welcome to the Graduate School's Graduation Requirements & Deadlines chat. We look forward to answering your questions about deadlines to graduate in December and deadlines to participate in commencement!

Angie Pfizenmaier Welcome to the Graduate School's Graduation Requirements & Deadlines chat. We look forward to answering your questions about deadlines to graduate in December and deadlines to participate in commencement!

Mohamed Toema asks:I have a question about iSIS progress report. I checked mine and I found it is not updated by the change I have made from couple of semster. I will graduate this semster and I need to make sure that I am done with my rquirments. Thanks

Angie Pfizenmaier If you are a doctoral student, please send me, an email (akt@ksu.edu) and I can check this for you. If you are a master student please contact Lori Grelk (lmgrelk@ksu.edu). We can check to see if the change was made and if not, what needs to be done.

Carol Shanklin Doctoral students--if you have not already done so please contact your outside chair. If you have not previously met the individual and you are on campus, I'd suggest you contact them and indicate that they are your outside chair. Request an appointment with them and introduce yourself and briefly describe your reserach. Then ask about their availability for this semester for your examination. Find out if they are going to be out of the office for any extended period of time. It is imperative that you contact them now and not at the end of the semseter. Under no circumstances should you contact them after you've have the date finalized with your supervisory committee.

Elisa Karkle asks:What's the normal correction time for a dissertation (time between defense and final submission)?

Angie Pfizenmaier It depends on the number of corrections that you may have to make in regard to your supervisory committee's request. I would allow at least 1-2 weeks to make those corrections.

Sara Cox asks:What checks can we do now to make sure we have met all requirments and our records are in order?

Carol Shanklin You can complete a DARS to determine if you have taken all the required courses. For thesis hours (899) or dissertation hours (999) you'll have to actually go by semester and count them since they do not appear as completed in DARS. You can make certain all your committee members are available within the timeline you plan to defend. Doctoral students need to make certain their assigned outside chair are on campus this semester.

Elisa Karkle asks:What's the normal correction time for a dissertation (time between defense and final submission)?

Carol Shanklin The time required to make corrections in your dissertation will depend on how many changes your committee asks you to do. Sometimes additional analysis or additions to chapaters are requested. This will take longer than just simple corrections. You want to work very closely with your major professor and get your dissertation so it meets his/her expectations. SOmetimes it is helpful if the committee is willing to ask them to review sections that they are particularly interseted.

Carol Shanklin An Approval to Schedule Final Examination form must be submitted to the Graduate School at least 10 working days in advance of the examination scheduled. If you are completing an ETDR, for master students please include a title page and abstract page. If you are a doctorate student, please include an abstract title page and abstract. The Approval to Schedule Final Examination form places you on a list of potential graduates. The online diploma information form should also be completed. This is located at; https://www.ksu.edu/grad/forms/sec/diploma.html

Carol Shanklin Remember should you have questions at any time about specific Graduate School requirements, you can call the Graduate School. It is important to remember that you must be enrolled the semester that you graduate.

Sara Cox asks:What checks can we do now to make sure we have met all requirments and our records are in order?

Angie Pfizenmaier You may view your DARS report to make certain that all course requirements have been met. If you are a master student you may also contact Lori Grelk (lmgrelk@ksu.edu) and have her do a check for you. If you are a doctoral student you may contact me, Angie Pfizenmaier (akt@ksu.edu), and I can complete a check for you.

Carol Shanklin Let me provide a brief description of the two ballots that will be issued once your approval form has been submitted and approved. Ballot for final examination---This ballot is used by the committee to record their decision as to whether or not you passed the examination. This ballot can be submitted to the Graduate School after your defense. ETD Ballot--This ballot is signed once the committee members are ready to approve the submission of your ETDR to Graduate School. Your major professor is the last to sign this form. This ballot must be received before you can submit your ETDR. Both ballots are required to graduate if you are completing a thesis, report or dissertation. For students completing all coursework option or other cumlative experience just submit the final examination ballot. Ballots for Masters students are issued via email to your major professor. Ballots for doctoral students--final defense ballot is issued to your outside chair. Your ETDR ballot is issue to your major professor.

Carol Shanklin Any questions regarding your ETD submission that Angie might respond?

Angie Pfizenmaier Doctorate students must also submit a copy of their abstract title page and abstract with the Approval to Schedule Final Examination form. In addition to that, they will need to complete the Survey of Earned Doctorate form. This form is located on the Graduate School/ETDR website under the submission checklist. This can be sent directly to me as a paper document, email, or fax.

Amanda Umscheid asks:I am a Master of Fine Arts candidate. Do I need to submit my thesis to the Graduate School electronically?

Angie Pfizenmaier If you are completing a thesis, report, or dissertation, the ETDR must be submitted to the Graduate School electronically. Please remember that the file name of an ETDR must be FirstnameLastname2010.pdf

Carol Shanklin All graduation requirements must be met and you cannot have any holds on your KSU accounts to receive your diploma or certificate of completion.

Carol Shanklin Angie, what documents do doctoral students need to submit in additional to their approval form to graduate?

Carol Shanklin Angie, can yoyu tell the audience the difference between the deadlines for commencement and graduation?

Jinzi Chen asks:What can I do in order to get a GTA or GRA position when I apply for the graduate school? Thank you.

Carol Shanklin This chat is related to graduation requirements and deadlines. However, I'll respond to your inquiry, you need to contact the department for the graduate program and inquiry about the availability and requirements for an assistantship.

Carol Shanklin Since the session is about to end, I want to wish each of you good luck. Please do not hesitate to contact the Graduate School at any time with your question. Our telephone number is 785-532-6191. Best of Luck!

Amanda Umscheid Thanks for participating in the Graduate School's Graduation Requirements & Deadlines chat! Please remember to review our website at: http://www.k-state.edu/grad/gscurrent/guideforms/comminfo.htm for important information regarding degree completion and commencement information. If you have additional questions that were not answered during this chat, please contact us at: 785-532-6191 or grad@k-state.edu.

Altair Semeao asks:I was planning to defend my thesis in December, but now I believe that I will have to wait until January. So, if I am not participating in commencement, do I have to worry about any deadline? Another question if I defend in the end of December, and I need some document from the University saying that I completed my PhD course (for example for application for a pos doc), can I get it even if I need to make corrections in my thesis?

Angie Pfizenmaier If you are not graduating until Spring 2011, the deadlines are located at; http://www.k-state.edu/grad/gscurrent/guideforms/spring2011_deadlines.pdf If you need verification you could request a Certification of Graduation. In order to receive this all requirements do have to be met. You will not be able to receive this if the final ETDR has not been submitted.

Angie Pfizenmaier Another common question is if they student can participate in commencement if their name is not listed in the commencement program. If the student is not able to meet the deadline of November 2, to have their name appear in the commencement program, they may still walk at commencement even if their name is not listed in the commencement program. Students do need to complete the online commencement registration form by December 1, 2010 in order to walk at commencement. If they are a terminal degree seeking student, all requirements must be met by December 1, 2010 in order to walk at the commencement ceremony.

Amanda Umscheid asks:I am a Master of Fine Arts candidate. Do I need to submit my thesis to the Graduate School electronically?

Carol Shanklin Currently MFA students are not required to submit an ETDR. The specific requirements for your studi exhibition, paper you provide your committee prior to your defense on your exhibition, and other program requirements are described in your graduate handbook in your department. If you have questions about specific requirements including how far in advance you need to schedule your show/exhibition you need to talk to your major professor or Dr. Morrow, the graduate program director.

Angie Pfizenmaier Dr. Shanklin, one of the best suggestions that I can give to a student submitting an ETDR is that if they have any questions on the template to contact iTAC early. iTAC will set up an appointment with the student and go over their ETDR with one on one counseling. Also, for a student submitting an ETDR, the checklist provided on the ETDR website is very helpful. The checklist can be located at; http://www.k-state.edu/grad/etdr/submit/

Angie Pfizenmaier Dr. Shanklin, what if a doctorate student needs to have an outside chairperson replacement? Is this possible and if so, what needs to be completed?

Angie Pfizenmaier If a committee member, other than the major professor, is going to be absent from the final examination, there are things to take in to consideration. Will that committee member be assigning a proxy for the final examination? If so, this proxy must be approved by Dr. Carol Shanklin, Dean of the Graduate School prior to the final examination. An email may be sent to Dr. Shanklin asking of this approval. (shanklin@ksu.edu) If the committee is going to participate by video/teleconference, the following form will need to be completed at least ten working days in advance of the final examination. http://www.k-state.edu/grad/gscurrent/guideforms/videopermission.htm

Carol Shanklin Doctoral students and major professors ask is what if I want a new outside chair? The Graduate Dean only replaces an outside chair int he following sitautions: 1-Faculty member is no longer employed at KSU 2-Faculty member is on sabbatical 3-Faculty member has retired 4-Faculty member is absent from cmapus due to illness In all other circumstances the stduent is to find a time that works with all his/her supervisory committee members and otuside chair for his/her defense.

Angie Pfizenmaier If a student has a change in course work, hours, or committee members, a Program/Committee Change Form must be completed; http://www.k-state.edu/grad/gscurrent/guideforms/doctoral.htm

Amanda Umscheid Thanks for participating in the Graduate School's Graduation Requirements & Deadlines chat! Please remember to review our website at: http://www.k-state.edu/grad/gscurrent/guideforms/comminfo.htm for important information regarding degree completion and commencement information. If you have additional questions that were not answered during this chat, please contact us at: 785-532-6191 or grad@k-state.edu.

Carol Shanklin Angie, any advice you'd like to give the audience about submission of their ETDR?

Amanda Umscheid asks:Do you have to defend you thesis before May graduation in order to walk in May?

Carol Shanklin If you want to participate in commencement and have not yet defended, your major professor has to submit a request to the Dean of the Graduate School indicating the reason for the request and providing the date of the final defense.

Angie Pfizenmaier One of the most common questions that students have is, what is the difference in the dates for attending commencement and not wanting to attend commencement but graduate December 2010. If planning to attend commencement, there are certain deadlines that must be met. To attend commencement, you must complete the online commencement registration by December 1, 2010. All master students and doctorate students must complete this registration if wanting to attend. Doctorate OR Master of Fine Arts candidates, must have all requirements met, including the final submission of the ETDR by December 1, 2010. If not planning to attend commencement, all requirements must be met by December 17, 2010 in order to graduate December 2010.

Angie Pfizenmaier Students should also remember that the online diploma information form must be completed and this can be located at; https://www.ksu.edu/grad/forms/sec/diploma.html

Carol Shanklin Angie, any last words of advice for the students who are planning on graduating?

Angie Pfizenmaier If a student has any concerns of the paper work that is required in order to graduate, please be certain to contact the Graduate School. We are more than willing to assist you in whatever you may need.

Amanda Umscheid asks:One can walk and participate in commencement even thought their name isn't in the commencement program - right? (The deadline was sooner than we thought and dissertation will not be done until next week and to the committee.)

Carol Shanklin You are correct. Names in the programs are determined by submitting approval form by the designated date. Doctoral students and MFA students must met the deadlines specified to participate in commencement. A person's name in the program does not necessary mean they have graduated. If a student fails to complete a class or have the two GPAs required to graduate he/she will not graduate even if his/her name was in the program.

Carol Shanklin Note if you learn that your assigned outside chair is on sabbatical or has left KSU, contact Angie immediately so the process can be initiated. It can take up to two weeks to get a replacement outside chair. You cannot schedule your oral until the outside chair has been assigned since he/she must be consulted in scheduling the time for the defense.

Amanda Umscheid asks:One can walk and participate in commencement even thought their name isn't in the commencement program - right? (The deadline was sooner than we thought and dissertation will not be done until next week and to the committee.)

Angie Pfizenmaier Yes, students may walk at commencement if they complete the requirements as indicated earlier and the deadlines have been met.

Amanda Umscheid Thanks for participating in the Graduate School's Graduation Requirements & Deadlines chat! Please remember to review our website at: http://www.k-state.edu/grad/gscurrent/guideforms/comminfo.htm for important information regarding degree completion and commencement information. If you have additional questions that were not answered during this chat, please contact us at: 785-532-6191 or grad@k-state.edu.

Altair Semeao asks:I was planning to defend my thesis in December, but now I believe that I will have to wait until January. So, if I am not participating in commencement, do I have to worry about any deadline? Another question if I defend in the end of December, and I need some document from the University saying that I completed my PhD course (for example for application for a pos doc), can I get it even if I need to make corrections in my thesis?

Carol Shanklin If you plan to defend in January and register for spring semester you do not have to worry about fall deadlines. Once you complete all degree requirements then the Graduate School can provide a document verifying all degree requirements have been met and you will graduate in May or whatever the semester will be.