Kansas State University

Office of the Provost
Lynn Carlin
Special Assistant to the Provost
106 Anderson Hall

 

785-532-7434
lcarlin@k-state.edu

Meeting Notes January 23, 2008-1:30

301 Calvin Hall

Next Meeting: 

Wednesday, January 30, 2008, 10:30 a.m., Seaton 113.

Attending:

Mike Crow (iSIS), Jennifer Gehrt (LASER), Donnelly (AG), Tilford (AG), Herspring (AR), Cunningham (BA), Niedfeldt (BA), Perl (ED), Larry Satzler (EN), Karen Pence (HE), David Delker (TC), Carol Shanklin (GR), Linda Morse (DCE), Doris Carroll (FS/AAC), Al Cochran (PROV)

iSIS Ability to Export Data

Question: 

Can data be exported from iSIS to other software applications?

  • Maybe, or an alternative may be developing reports to run as needed.
  • Mike suggested that a subcommittee study what might be done through queries/reports and what needs to be exported.  (Perl, Herspring, Satzler, others?)
Concern:

Is there any easy way to match SSN and WID for transferring data?

No. WID is a unique identifier as required by law.  The WID established by the university intentionally is not part of any other system.

Concern:

Students now have three IDs in iSIS (SSN, WID, Emplid).

  • Can Emplid replace WID or WID replace Emplid?  No.
  • They’re still working on a fix for the slow “look-up” response time.  Need to do  two more load tests before tuning CS-2.
  • Use of campus ID recommended for search – use “flashlight” or “Advanced Search” to get ID options.
Question: 

Will reports enable us to get lists of students? 

  • Reports need to be prioritized for implementation. 
  • When will reports be available and how? 
  • We need refresher training for running reports.  This may be possible when Advisor Training winds down. 

Instructor/Adviser Table.

The Instructor/Adviser table should be available in the next few days. 
  • Check the “Adviser Box” to assign adviser to students. 
  • Check the “Adviser Box” for department administrative assistants so they will have same access to student information as advisers.

Role for Academic Assistance Center

Is a role being developed for the AAC and similar services?  Yes, a role is being developed with Quick Enroll but without over-ride capability.

Requisite Enforcement.

Requisites will be enforced, either electronically or by manual review.  All areas are working toward electronic enforcement.   Mike’s graduate student worker is helping in AS now, and may be available to help others.

Question: 

If a course requisite DOESN’T work as expected, can it be detached from a course?  Yes, through Sharon Hauck at Enrollment Services.  If requisite checking clogs the system, can all be detached?  Yes – would be done centrally and would take some time.

Question:

Can requisites be applied to class (section)?  Yes & no.

Question: 

How is requisite testing in CS-2 going?  There are some problems.  The “list of 1000” (students with transfer transcripts) will have program and plan added.  Use these students to test use of transfer courses to meet requisites.

DARS testing:

When you run into an issue, e-mail Susan Cooper (sew@ksu.edu).

Question:

For DARS testing, what should we be doing?  CS-2 has DARS interface applied, so we can test DARS requisites, and can see transfer course list but not run DARS audits.

Question: 

Will training be available? or a help session?  Maybe.

Remind advisers to sign up for training ASAP.

Low enrollment sessions will be cancelled.

Suggestion: 

We need to get help sessions scheduled on our calendars before time fills with other activities.  Deans and Department group training needs to be scheduled.

FYI:  DARS will not be available February 15-22 while conversion is being done

Is it possible to have a DARS batch run available during this time?  Many need access to DARS to meet graduation clearance deadlines.

Proposal for Enrollment Pilot.  

Plan is to involve REG student workers in first preliminary pilot, then about 250 student athletes, Graduate Student Council members, and up to ten student workers from each college.  Any feedback?  Should there be publicity about enrollment pilot? 

  • E-mail PROFACSTAFF with information that a student group including wide representation of majors, and both undergraduate and graduate students, will participate in the pilot enrollment.
    • Advisers for these students will be notified in advance so advising can be completed in advance of the pilot scheduled for March 10-14.
    • Instructors will need to know what to do if asked to give consent/permission.  Permissions will need to be entered by March 10. 
  • AS, EN, and AG faculty will enter own permissions.  At present, permissions can be entered only for courses in faculty member’s program (College).                           Question:  looking ahead to June New Student Enrollment . . .will someone always be available (over lunch, on Saturdays) to enter permissions?  Will we have to rely on judicious overrides done in the Dean’s Office?
  • Try to include DCE or distance education students in the enrollment pilot.
  • Mike will send form to College reps to list student workers (or others) to include in the enrollment pilot.

Drop/Add/Withdrawal

We need a chart.

Disclaimer:  The following information may or may not be accurate, and is subject to revision, correction, clarification, editing, demolition, reconstruction, deletion, expansion and debate.

Adds:
Through Day 7

No restrictions (other than any required course permissions)

Beginning Day 8

Negative Service Indicator reapplied in 7 of 8 colleges – adviser
permission required except in CBA.  
Instructor permission required.

Day 8-21

With instructor permission and adviser permission (instructor permission
only in CBA), the student enrolls through Self Service. 

  • The adviser must reapply the negative service indicator to prevent further enrollment transactions.
Day 22-on

With instructor permission (instructor permission only in CBA) and
adviser permission, student enrolls through Enrollment Services.

  • The adviser must reapply the negative service indicator to prevent further enrollment transactions unless the negative service indicator has been applied for the following term.  Service indicators are
    not term specific. (?)
Question: 

Is a dean’s signature required?  Can this be a college option?

Drops:
Through Day 7

No restrictions, except students cannot drop ALL classes for term.
Dropping only class or all classes = withdrawal from the University, and
the transaction must be initiated in the College Dean’s Office.

Beginning Day 8

Negative Service Indicator reapplied in 7 of 8 colleges – adviser permission required (Exception: CBA).

Day 8-68

With adviser permission (Exception: CBA), the student drops
through Self Service.

  • The adviser must reapply the negative service indicator to prevent further enrollment transactions unless the negative service indicator has been applied for the following term.  Service indicators are not term specific. (?)

EXCEPTION:  Dropping only class or all classes = withdrawal from the University, and the transaction must be initiated in the College Dean’s Office.

Question:

 Is Dean’s signature required for drops? 

Question:

What happens when students can’t drop their last (or only) class?  What message will the student get?