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Minutes of August 9, 2007

Members Present:

Don Boggs (AG), Al Cochran (PO), David Delker (TC), Maureen Herspring (CAPD), Ray Hightower (EN), Ron Jackson (BA), Monty Nielsen (RO), Karen Pence (HE), Mike Perl (ED), Carol Shanklin (GS), Betty Stevens (DCE), Alison Wheatley (AS), Doris Carroll (AA).

Absent:

Mike Lynch (EPD), Larry Moeder (SFA), Melinda Wilkerson (VM).

Guests:

Cia Vershelden and Steven Hawks

The meeting was called to order by acting chair, Karen Pence, at 10:31 a.m.

Arts and Sciences non-standard times was added to the agenda.

Doris Carroll said that her name should be recorded as Doris Carroll, not Doris Wright-Carroll. Minutes were approved as corrected.

Report from Assessment Office

Cia Verschelden and Steve Hawks distributed results of the senior survey for graduates of fall 2006 and spring 2007 and results of the survey of one year and four year alumni. Cia told members she would send the results electronically if members who wished to have them. She announced that students' comments were included only on the college reports, not the university reports.

Cia said the Assessment Office would provide information contained in the reports in different formats if colleges desire. The response rate for the senior survey was 57%.

Following are questions that Cia asked CAPP members to consider:

1. Should students be required to complete the survey?
2. Are there any other questions the survey should include that are not currently included?
3. Are there changes we want to make in the current survey?
4. Do the colleges read and use the open-ended questions?
5. Is some of the information gathered by the surveys available somewhere else? (Cia said we do not want to ask students for information we can get elsewhere.)
6. Can the question about secondary major be dropped, since the percentage of students responding to these items is small (about 13%)? (Shanklin said it should be retained for profile data. Boggs said it would be good to know if respondents thought secondary majors or minors were worthwhile.)
7. Who should received these reports in addition to the colleges?
8. Should possible responses for items on pages 6 and 7 be collapsed from a six to a four-point scale? (On future surveys students will be asked if they used the services before asking their opinion of the service.)
9. Should possible responses for items on page 11 be collapsed from a seven to a five-point scale?

Following are concerns and questions CAPP members shared with Cia:

1. Would it be possible to provide the mean response rather than the percentage response? (Answer: That could be done.)
2. Can reports be summarized according to departments rather than colleges? (Answer: That is possible.)
3. Is there a way to identify students who take on-line courses? Is it possible to compare those who take on-line courses with those who take face to face courses? (Answers: Not with this survey since those taking on-line courses are not identified. It could be done in the future if we asked respondents to identify themselves as having taken on-line and/or face-to-face courses.)
4. Can a comparison be made between responses to the senior survey and the responses to the alumni survey? (Answer: Cia said she would have a graduate assistant determine what items from the two surveys might be compared.)
5. Are students asked about their spiritual development? (Answer: It is not a learning outcome of Kansas State University.) Carroll said that it falls under out of class learning and is associated with the development of the whole person. She asked Cia to talk with the committee responsible for developing the surveys to ask if it might be included.
6. Campus safety should be added to the surveys if it isn't included already.
7. Should the senior and alumni surveys be constructed so easier comparisons can be made?
8. Stevens asked if colleges send out satisfaction surveys to employers. (Several college representatives responded that they did.)
9. Could questions regarding Career and Employment Services be asked?
10. University services offices should be asked what questions they want included on the surveys. (Cia said she would do that.)

Cia distributed a list of questions that are being considered for future surveys. She would like CAPP members' input on them by the end of August.

Cia asked if the graduate school surveyed graduates. Carol Shanklin said that all graduates are requested to complete an exit survey. Since the number of students graduating in some programs is small, the results are summarized and provided to the program once every five years.

Cia said this year the survey will be sent to students according to their college so she would like to have a letter from the dean asking students to complete the survey. It will be used as a cover letter for the survey. She would like to have this letter by September 17th.

As personnel from the colleges look at the data, Cia would like them to report to her what additional information would have been helpful to have.

Non-Standard Class Time Requests

Departments requested approval of non-standard class times for he following courses:

History 597: (3:30-6:20, W) Wheatley moved and Stevens seconded acceptance. Motion passed. Approval is for one semester only.

History 586: (12:30-3:20, MTWU) Wheatley moved; Carroll seconded. Other sections are offered at standard class times. Motion passed. Approval is ongoing.

SPAN 670: (3:55-5:10, MW) Wheatley moved; Delker seconded. Motion passed. Approval is ongoing.

SPAN 779: (2:30-3:45, MW) Wheatley moved; Hightower seconded. Motion passed. Approval is for spring 2008.

GRMN 702: (2:30-3:45, MW) Wheatley moved; Delker seconded. Motion passed. Approval is for one semester only.

Academic Fresh Start and Academic Forgiveness

Wheatley distributed the proposed Academic Fresh Start and Academic Forgiveness policy/guidelines. She reviewed the rationale statements on the last page of the proposal.

CAPP members made the following changes: (1) The words “assistant deans” should be replaced with the phrase, “deans or their designees.” (2) Clarify that the GPA is the K-State GPA. (3) In the first section the word “restricted” was changed to “excluded from the calculation.” (4) In number 7 on the back, make the statement positive rather than negative so it reads, “…the student may apply only once.” Wheatley moved to recommend the Academic Fresh Start and Academic Forgiveness proposal, as amended, to the Academic Affairs Committee of Faculty Senate. Hightower seconded the motion. The motion carried.

No standing reports were given.

Meeting adjourned at 12:08 p.m.

Submitted by Michael Perl