Kevin Donnelly (AG)
Lynn Ewanow (AR)
Alison Wheatley (AS)
Ike Ehie (BA)
Betty Stevens (DCE)
Mike Lynch (EDP)
Bobbette McGaughey
(GR)
Ray Hightower (EN)
Mary Anne Andrews (HE)
Gunile De Vault (REG)
Dave Stewart (FS/AAC)
Sharon Hauck (guest)
Ike Ehie convened the meeting at 10:30 am.
The rumored differential rate for upper vs. lower division tuition will not occur for this fall, but a likely overall increase of up to 10% in tuition should be anticipated. Human Resources has ruled that all student employees must now be enrolled in at least 6 credits (it has been only 1 hour recently) to qualify for part-time work. This change is necessary to comply with Federal Law for Social Security and Medicare guidelines.
None
The minutes for the December 10 meeting were approved as presented*.
*Ewanow asked for an update on the summer school standard meeting time issue that was discussed last time. She noted that we still have a proposal under review by Academic Affairs that is not in agreement with what is being done for 2004. It was decided that CAPP needs to invite Dean Stephen White, chair of the Dean's Summer School Advisory Group, to visit with us about who should be involved in setting summer school policy. Ehie will present the invitation.
Donnelly presented a NST requests for AGRON 810, FDSCI 727, FDSCI 728, and ASI 655 for Fall 2004. AGRON 810, a graduate seminar course, needs approval because they are requesting use of a university classroom. Hauck cautioned that many departments have similar requests and if we approve all of them, we will soon have a shortage of space for regular MWF or TU afternoon classes. All were approved.
Hightower presented a NST request for CIS 200 labs. It is a departmental room and changing the daily sequence to 11:30,1:30 and 3:30 start times allows scheduling of labs all day long and allows an extra section during the day. Similar requests for Biology and Physics have been approved. The request was approved.
Wheatley presented NST requests for BIOCH 399, MATH 898, and MATH 999 and ORC requests for Spanish 1, 2 and 3. Hightower questioned what else the BIOCH 399 instructor was teaching that a standard time could not be found sometime during the week. Ewanow questioned why they were meeting 6 hours per week (TU 1:30-4:20) for a 3-credit seminar. Hightower is concerned about the 1:30 start time overlapping with 12:30-2:30 for both TU, since this is a very popular time for many other labs students my need to take. Since answers to these questions were not clear, the committee recommended referral back to the Department of Biochemistry for more information. For MATH 898 and 999, it was noted that the request was before the committee for the 5 days/week meeting schedule rather than NST. Ewanow asked if they were really having all MS and PhD students in the class meeting in a classroom five days per week. Wheatley thought that they actually do use the room every day, but perhaps not for all students every day. Hightower asked if room availability would be a problem. Hauck noted that in general, university classroom space at 3:30 or 4:30 is not too difficult to find, but this department will want a room in Cardwell and that is more challenging. There may be an issue with preference among departments in the building who all want to have seminar-type classes in these same late afternoon time slots and compete for the same rooms. The motion was eventually approved. The Spanish ORC request was determined to actually be a Final Exam request for Spring 2004. The committee voted to deny the request because it was too late to change since the final exam schedule is already published and students are enrolled based on that schedule.
Donnelly asked if other Dean's offices had dealt with Z Admit student changing into majors from Open Option still having an Admissions hold on their record. Others were not aware of the problem. DeVault will investigate and report to him.
DeVault distributed a summary report on courses that had double enrollment in different reference numbers for the same course, a summary report showing students enrolled in 19 or more hours each day during the enrollment period for each college, and final list of students enrolled in 19 or more for Spring 2004 for each college. Discussion followed on how each college dealt with trying to control these problems. It was consensus that the new 21 hour cap by KATS helped stop major abuses, but there are still too many students enrolling in excess hours and enrolling in multiple sections of the same course, and students are still upset about the large number of closed classes and ineffectiveness of the wait list system. Colleges differ in the aggressiveness with which they monitor the list of excess enrollment, but all still would like to have the Registrar provide the lists. In addition to closely monitoring the excess enrollment list, Hightower noted that Engineering does not allow students to enroll in more hours than they made C or better in the previous semester. Ewanow questioned whether this penalized students who need to prove full time status for financial aid, insurance, etc. Hightower responded that students can get insurance and reduced aid on less that 12 hours, and he had not been challenged with this policy. Donnelly asked how it was enforced, and Hightower responded that he tracked it very aggressively. Donnelly also noted that some students are "farming" the financial aid system, enrolling in more hours than they can realistically handle just to get full financial aid that covers tuition plus living expenses. If they drop below 12 and aid is reduced, they lose more than just the tuition. Others over-enroll, then drop after parents or financial aid pays the tuition so they can get a refund. Wheatley related that History has developed their own system for managing wait lists and controlling enrollment. It is very labor intensive but works. Ehie reported that business uses a similar approach, capping enrollment low then issuing many students permissions.
Discussion of enforcement of prerequisites as part of the enrollment process followed, considering that the new LASER system should be able to check them. DeVault reported that a lot may disappear if we start enforcing them, much the same what course permissions in the line schedule decreased some years ago when we started enforcing them. Hightower feels that there are prerequisites in place that are used a "gatekeepers" to control enrollment rather that truly required (he used ECON 110 and 120 for several business courses as an example). DeVault indicated that the Registrar will be providing us with a list of all courses and prerequisites for us "to carefully review". Donnelly was concerned about how transfer courses will be handled if prerequisites are enforced at enrollment. DeVault noted that it will be "shocking" to see a report of what all we accept for transfer equivalency.
DeVault distributed copies of the operational calendar for CAPP. Annual review of past-approved non-standard class times is scheduled for March. Approval of ORC requests for spring semester is scheduled for April. Approval of new non-standard time requests is scheduled for May. She requested that the calendar be posted on the web along with minutes, forms, etc. The idea of a CAPP committee handbook was suggested.
DeVault expressed concern for the lack of permanent records for CAPP, particularly the NST and ORC approvals/ denials. Donnelly and Ehie have contacted the Provost and have clearance to post CAPP minutes, records, and forms on the web. Donnelly is working on a master spreadsheet of NST and ORC approvals completed over the past 18 months.
Stewart reported that Faculty Senate had not yet taken any action on the "first day instructor drop policy" discussed last time. They want to consult with Student Senate more before pushing forward.
The meeting was adjourned at 11:55am.
February 11, 2004.
Respectfully Submitted by Kevin Donnelly.