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Committee on Academic Policy and Procedures

Vice Provost for Undergraduate Studies
Steve Dandaneau
103 Leadership Studies
Manhattan, KS 66506

785-532-1097
dandaneau@k-state.edu

Meeting on December 10, 2003

Kevin Donnelly (AG)
Lynn Ewanow (AR) 
Alison Wheatley (AS) 
Ike Ehie (BA) 
Betty Stevens (DCE) 
Mike Lynch (EDP)
Mike Perl (ED) 
Ray Hightower (EN) 
Karen Pence (HE) 
Monte Neilsen (REG) 
Larry Moeder (ADM) 
Sharon Hauck (guest)

Call to Order:

Ike Ehie convened the meeting at 10:30 am.

Announcements:

None

Additions to agenda:

Remove Stewart, DeVault and Moser reports.
Moeder - Update on Laser project.
Perl - Summer school class starting times*

*In response to Perl's question, Nielson noted the standard class meeting time policy for fall and spring was not considered applicable for summer. In the past, the summer daily class schedule has started at 7:30, but the Deans have mandated that the daily class schedule start at 8:00 am for summer 04. Ewanow asked if they had the authority to mandate such a change. Perl distributed a document titled "Guiding principles for scheduling summer school courses" that the Deans apparently worked from to set both the daily starting time and the 4, 6, 8 and 12-week session starting dates. Hightower reviewed the history of summer school administration. It used to be coordinated by DCE, but now is controlled by the Deans. It was noted that the Deans have a Summer School Advisory Group that sets the policies (Steve White chairs). Hauck noted that this change has major implications for facilities, SIS, and room scheduling that will have to be made in a short time frame. Hightower noted that Spears previously reported back to us that our summer school standard time proposal was on hold, but that we should proceed since she thought it would eventually be submitted. Several members felt that we should appeal to the Dean's to reverse the decision. Hauck reported that the line schedules came in with the new times, so it is probably a done deal and they will have to get started on reprogramming everything soon to meet schedule production deadlines. CAPP needs to meet with someone from the Dean's SS Advisory Group to work toward common ground which considers our proposed policy currently still under review by Academic Affairs for the future.

Minutes:

The minutes for the November 12 meeting were approved as presented.

 

Old Business:

Wheatley - Non-Standard Time and ORC Requests for Arts and Sciences

Wheatley presented a packet of proposals for NST. As we began to consider them, Hauck noted that several were the same as those approved for spring 04 (ie. Dance, Physics, Statistics). Several members stated that they thought we did not have to re-submit courses that were approved "continuing" for spring 04 if they are scheduled at the same times for fall 04. Donnelly noted that a lot of courses must have not been resubmitted, especially for ORCs, since our total volume is much less, and they will not get flagged until the line schedule copy is reviewed. Donnelly moved that we authorize Sharon to go ahead and allow any courses approved for Spring 04 NST/ORC if at the same for Fall 04. Motion passed.

All of the courses were approved as presented (see table - list includes courses previously approved at the same times for Spring 04 that were presented - additional courses per above motion are not included). A request for Honors Intro Humanities (ENGL 297, HIST 297, MLANG 297, PHILO 297) for 7:00-9:20 for four days during the semester was referred back to the department with recommendation to use the standard evening class meeting time of 7:05-9:00. The HIST 521 course was approved for one time only, since it was based on a specific instructor scheduling issue. Considerable discussion ensued on the request for STAT 713, which was asking to meet for 5 hours of class time (MTWUF), but is a four-credit course. It is at a standard time, so this request was submitted for permission under the "5 hour class" policy, not the NST policy. Ehie suggested that we had already set a precedent with an accounting course that we denied for a similar request. Hightower noted that he would not support the request for an undergraduate course, but could accept for a graduate course. Several members commented that this was another issue of credit hours versus lecture class hours and needed to be monitored by department schedulers for all courses no matter what the credit hour level. Donnelly asked why it was not changed to a five-credit course if it had to meet five hours, or some of the course be converted to lab to allow more meeting time. Ehie noted that accreditation restrictions often limit the ability to add more credits to programs, thus to courses. In the end, the request was approved, with a notation to the department that it would not have been approved if it had been an undergraduate course, and that it should be reviewed to justify why it should not be changed to a five-credit course.

Perl - Non-Standard Time Requests for Education

Perl presented a packet of NST requests. Only one was different from spring 04 approvals (EDED 379). All were approved as presented (see table - courses approved for the same times for Spring 04 are indicated).

Donnelly - Non-Standard Time Requests for Agriculture

Donnelly presented a NST request for ENTOM 706. The request was approved.

 

New Business:

Moeder and Nielsen - Update on Admissions and LASER Project

Moeder led a discussion on the LASER project. The team has identified gaps and is working on filling them. Current schedule is for a summer 2005 rollout, but could be delayed. We continue to send the vendor ideas for enhancements. The testing is called "conference room pilots" to be done in three sequential runs. Some components of the system (ie. accounting, FRS) will probably be ready ahead of SIS, enrollment, records, BRS, student finance, recruitment, etc. The Registrar's office will be responsible for leading the training necessary for faculty and staff. Nielson noted that with his previous experience bringing such systems up, there are some gaps that cannot be filled and then we may be called on to change procedures. Ewanow asked what would be the sequence, policy first or technology first? Ehie echoed the same concerns and asked if we would be expected to adapt processes to the system or the system to our processes. Nielson suggested that every effort is made to make the system fit the procedures, however he cautioned that there is potential at some point that we may have to change some policies or procedures to fit the tool, or get there another way. He noted that more changes can be expected for procedures than for policies. He mentioned the new wait list committee as an example prototype for how such matters can be addressed and that similar efforts may be needed in other policy or procedural areas. Hightower noted that this was the role and reason for CAPP's existence, why it was combined from two old separate committees on policies and procedures, and why CAPP has Academic Affairs representation. Stevens noted that there should be many advantages in that we will now be able to do some things we want to do but have not been able to effectively do with the current system (ie. maximum hour enrollment).

Summary of Non Standard Class Time Actions for December 10, 2003. (In .PDFformat)
Summary of Outside of Regular Class (ORC) Actions for December 10, 2003. (In.PDF format)
Adjournment:

The meeting was adjourned at 12:10.

Next Meeting:

Proposed to meet a week earlier than normal (January 7, 2004) in response to a suggestion that it would allow us to better consider last minute NST/ORC issues identified in line schedule production process.

Respectfully Submitted by Kevin Donnelly.