• Guidelines for Interpreting Term Final Examination Schedule (.pdf)

 

• FAQs for Post-Baccalaureate Minors

 

Meeting Minutes - May 14, 2003

 

Lynnette Brummett (ADM)
Kevin Donnelly (AG)
Lynn Ewanow (AR)
Alison Wheatley (AS)
Ike Ehie (BA)
Betty Stevens (DCE)
Mike Lynch (EDP)
Mike Perl (ED)
Ray Hightower (EN)
Bobette McGaughey (GR)
Karen Pence (HE)
Monty Neilsen (REG)
Gunile DeVault (REG)
Nancy Mosier (TC)
Dixie Schierlman (TC)
Ronnie Elmore (VM)
Jackie Spears (FS/AAC Rep)

Guests:

Sharon Hauck, John O'Hara

Call to Order:

Mike Perl convened the meeting.

Introductions:

John O'Hara, Student body president-elect; Sharon Hauck, Registrar's office; Dixie Schierlman, College of Technology and Aviation

Additions to agenda:

Betty Stevens: Intersession 2004

Ike Ehie: Non-Standard Class Time Petitions

Old Business:

None

New Business:

Enrollment Process

John O'Hara, the student body president-elect, spoke to the committee about concerns with the enrollment process. He requested the committee's support on three changes to the enrollment process.

• Don't allow students to enroll in more than 18 hours through KATS.
• Don't allow students to enroll in more than one section of the same course.
• Don't allow students to enroll in courses offered at the same time.

The committee supported these changes and has requested these changes in the past. Monty Nielsen will see if the programming can be done in KATS to accommodate them. The LASER project may have the capabilities but students want something done to the current system. Discussion followed on other ways to address the problems if programming can not be done to the current system. Notifying the Dean's offices of students enrolled in more than 18 hours and making violations of these enrollment rules an Honor code violation were suggested. Because of enrollment requirements for the College of Vet Med, the committee agreed that the system should stop enrollment at 21 hours on KATS. However, if that can not be done, the Dean's office should be notified of any student enrolling over 18 hours.

Ground Rules for Non-Standard Class Times Petitions

Mike Perl suggested that the committee discuss acceptable reasons for the waivers before beginning the consideration of the petitions. The committee gave the following reasons:

• Consider times students are in K-12 schools (Education).
• Unique set of students with no classes outside of their department (Vet Med).
• Utilization of unique facilities - dedicated laboratories.
• Exempt: 800- up courses and off-campus courses not using classrooms

Ground Rules for Outside of Regular Class Testing (ORC)

Mike Perl asked the committee to suggest acceptable reasons for considering the requests for quizzes, tests, and examinations scheduled outside of regular class times. The committee suggested:

• Multiple sections
• Large section of more than 100 students
• Classroom utilization

Jackie Spears reported that Faculty Senate has changed the policy on Final examinations. All requests to change final examinations must be made to the Provost. This ORC requests are not for Final Exams but for other testing done outside of the regular class time.

It was agreed that the committee needs to establish a tracking system for the ORCs and the Non-Standard class time petitions so the committee can review the requests each year.

Non-Standard Class Time Petitions

Ike Ehie presented four Non-Standard Class Times petitions from the College of Business Administration. He explained that three requests were due to faculty teaching outside of the country during April and May. This activity is encouraged by the accrediting agency and the college. Discussion followed concerning the legality of this activity within the state system.

Ray Hightower moved that the petition for MKTG 544 be approved with the change from MTW to MWF. Motion seconded and carried.

Ray Hightower moved that the petition for MKTG 642 be approved. Motion seconded and carried.

Ray Hightower moved that the petition for FINAN 815 be approved with the change from MW to TU and time change from 4:30-7:00PM to 5:30-8:00PM. Motion seconded and carried.

The committee requested that Ike review all days and hours to insure the contact hour requirements are being met.

The petition for FINAN 665 was presented. Ray Hightower moved to table this request. Jackie Spears seconded the motion. After some discussion, Ray and Jackie withdrew their motion and second. Alyson Wheatley moved to approve the request. Motion was seconded and carried. The committee suggested the faculty should consider changing this course to a three hour course with lab.

ORC Requests

Ike Ehie presented two requests for ORC for FINAN 450. The first request was for a change in the final examination time. The committee did not discuss since changes for final exams must go to the Provost. The second request asked for a time period every week and did not specify the time for quizzes and/or tests. It was requested that more information be supplied and this request could be considered at the next meeting.

The committee suggested that all requests be sent to Sharon Hauck before the next meeting to give her time to review the requests.

Enrollment for Students on Military Duty

Lynette Brummett stated that Admissions have received calls from new students on active duty with questions about enrolling late due to their military commitment. The committee decided that Admissions should refer these students to contact the colleges directly.

Academic Calendar '03-'04; LASER Update; Fee Assessment Update; KATS Access

Monty Neilsen and Gunile DeVault reported on the following items:

• The Academic calendar for 2003-2004 has been set and is available on the web. The purple academic calendar will not be printed for next year due to budget cuts. The committee requested that the purple academic calendar be made available.
  
  
• Monty suggested that a LASER update be a standing item on the agenda for CAPP.
  
  
• There will be a new equipment fee for the College of Architecture for Fall 2003 similar to the fee in Engineering. Beginning Fall 2004, the upper division tuition will be different from the tuition for lower division courses.
  
  
• Students and Faculty using KATS will be required to set a telephone ID and PIN regardless if they use the phone system or not.
  

UGE course approval and removal process

Jackie Spears reported that departments are now requesting to remove courses from the UGE lists. There currently is no procedure to remove courses. Discussion followed concerning notification of faculty that a course is no longer a UGE course. The registrar's office recommended they be notified through the Faculty Senate minutes. The concern was that faculty would not read the Faculty Senate minutes and would misadvise students.

CAPP Rotation for Chair and Secretary

Ray Hightower reported the rotation for Chair next year was the College of Business Administration. Ike Ehie will serve as chair for the committee. Ronnie Elmore, the College of Vet Med, is next in line for Secretary. Since Ronnie can not make all the meetings, he has requested not to serve as secretary. The College of Agriculture would follow the College of Vet Medicine. Kevin Donnelly agreed to work with Ronnie and serve as secretary for the year.

Other Items:

Report from Faculty Senate Academic Affairs Committee

Jackie Spears stated the Provost wanted to make sure that all programs for next year met the 124-hour BOR requirement. She also announced she would not be Faculty Senate Academic Affairs Chair but would be President Elect for 2003-2004. Lynn Ewanow and the committee thanked Jackie for all of her work as the Academic Affairs Committee chair.

Adjournment:

Ray Hightower moved to adjourn the meeting. Motion was seconded and carried.

Next Meeting:

May 21, 2003

Respectfully Submitted by Nancy Mosier