Kevin Donnelly (AG)
Lynn Ewanow (AR)
Alison Wheatley (AS)
Julie Katz (BA)
Betty Stevens (DCE)
Mike Lynch (EPD)
Mike Perl (ED)
Ray Hightower (EN)
Karen Pence (HE)
Monty Neilsen (REG)
Gunile DeVault (REG)
Nancy Mosier (TC)
Jackie Spears (FS/AAC Rep)
Kelli Cox
Mike Perl convened the meeting.
None
Gunile DeVault requested to remove from the agenda "American Language & Culture Certificate Program" until Mary Woods can attend. Jackie Spears added a "Report from Academic Affairs" to the agenda. Mike Perl requested that we allow Kelli Cox to appear first on the agenda so she would not have to sit through the meeting.
Motion to approve the January 8, 2003 minutes was seconded and carried.
Kelli Cox reported the number of certificates conferred is needed for the Board of Regents to complete a federal report (IPED). Kelli stated that since the BOR does not have requirements for certificates, the university should establish some general standards for certificates for consistency of hours and to review the number of students enrolled. Julie Katz explained the process the College of Business followed to establish their certificate. Betty Stevens suggested that we see what standards for certificates are being used by the other universities. Graduate certificates were also discussed. Jackie Spears will discuss the process with the Academic Affairs Committee and then email Mike to form a committee to discuss standards for certificates. Suggested for this committee were Mike Perl, Bobette McGaughey, Jackie Spears, Monty Neilsen, Ray Hightower, and Kelli Cox.
Jackie Spears and Ray Hightower had not met and therefore they will report to the committee in March.
Jackie Spears presented an approval form for Out of Regular Class exams. Gunile DeVault also had prepared an ORC request form. Gunile and Jackie will combine the forms and email the proposed form to the committee.
Gunile DeVault distributed the Non-Standard Class Meeting Time Petition form with the changes proposed at our previous meeting. By consensus, the committee agreed this form will be used for all future requests.
On behalf of Ronnie Elmore, Mike Perl requested the registrar's office run the Honors Book a week later to be more accurate. Grades reported late are not reflected in the Honors Book and therefore some hand calculations must be done. Gunile DeVault stated that running the Honors Book a week later would not address the problem. She said the Provost is requesting information concerning late grades.
Gunile DeVault distributed a copy of the new Drop/Add/A-Pass-Fail form that are now available.
Gunile DeVault reminded the committee the new policies were effective Spring 2004 and therefore the deadline to request a non-standard time or an ORC was this May. Committee members need to remind their faculty to submit the request forms to CAPP by the May meeting.
Gunile DeVault announced the last day to change passwords for the eID and KATS was today, February 12, 2003.
Mike Perl asked the committee what guidelines their colleges use to allow students to participate in commencement when they have not completed the degree requirements. Several colleges allow students to participate in the May graduation if they are completing their degree in the summer session. A few colleges allow students to participate if they are not on campus their last semester due to internships, studying abroad, etc. It was recommended colleges not set an hour limitation but a time limitation for completing the degree in decisions concerning commencement participation. The university does not have a policy.
Mike Perl asked if the committee had a policy on voting by e-mail. The request by Alison Wheatley for a non-standard time for ANTH 522 was voted on by e-mail and passed with nine votes in favor and one abstention. Mike will sign the petition and forward it to the Enrollment Services and Facilities Support Services. Consensus from the discussion was voting by e-mail was acceptable as long as the results were entered into the minutes of the next meeting.
Mike Perl announced that the information concerning the graduation exercises that previously was mailed to graduates was now going to be on the website. Students will need to check the website to get information concerning this spring's graduation.
Jackie Spears had two items to bring before the committee.
Monty Nielsen was introduced to the committee. He expressed his desire to meet with each college and with each Dean. He will contact us to establish a time.
Motion to adjourn the meeting was seconded and carried. The meeting was adjourned.
Wednesday, March 13, 2003
Respectfully Submitted by Nancy Mosier