K-State Division of Biology

An Alternative Mechanism for Training Graduate Students in Biology and Microbiology

Approved by the Graduate Faculty of the Division of Biology
Drafted November, 1969

Revised, January 1981
Revised, December, 1990
*Revised, May, 1999



The Graduate Faculty of the Division of Biology encourages the appointment of ancillary faculty members whenever such appointment will enhance our Biology/Microbiology graduate programs. Membership involves the inclusion of the ancillary faculty member into our Biology/Microbiology graduate program as a participating graduate faculty member, providing a broader interdisciplinary scope for our graduate programs. Our goal is to foster ties between the Division and the ancillary faculty member which are closer than those possible in the absence of ancillary membership. This arrangement between the Division and the ancillary faculty member must be mutually beneficial (i) to the Biology/Microbiology graduate program and (ii) to the ancillary faculty member in tangible and documentable ways.


Who is Eligible for Ancillary Faculty Membership?

1.        Members of the Kansas State University Graduate Faculty, who carry regular faculty appointments in other departments or academic units on campus, are eligible for ancillary faculty membership. If these faculty members have appointments in academic units which offer Ph.D. degrees, they must also be certified by the Graduate School to direct doctoral students.

2.        Ancillary faculty status is not appropriate for colleagues without regular appointments at Kansas State University. For these colleagues, adjunct faculty membership is most appropriate, since it implies an association with both our graduate and undergraduate programs. Furthermore, adjunct members in Biology apply for an appointment on the Graduate Faculty by regular mechanisms through their Section.


Mechanism for Application

1.        An eligible colleague may be nominated for ancillary status by a graduate faculty member of the Division of Biology. The nomination is first discussed and approved at the section level, after which the nominator shall forward to the Director:

a. a letter of nomination;
b. the curriculum vitae of the candidate; and,
c. a statement outlining the benefits, both to the candidate and to the Division's graduate program, of ancillary faculty membership, and how those benefits will be achieved.

2.         The Division Director will discuss and evaluate the nomination with the Division Associate Directors.

3.         If the nomination is judged to be complete and satisfactory, the Director will poll the Biology Graduate Faculty by written ballot. Approval requires a majority of responding faculty.

4.         The Director will notify the candidate of the faculty action.

5.       Ancillary status carries a five-year term. Renomination must be initiated, as stated in (1) above, for additional terms.


Mechanisms of Graduate Student Training by Ancillary Faculty Members

1.         All Biology/Microbiology graduate students are selected by the Biology Graduate Affairs Committee, and the requirements of the Biology/Microbiology program also apply to those students who have ancillary faculty members as major advisors. These include teaching requirements as well as requirements in curriculum. Students with ancillary faculty members as major advisors will be included in the annual review of student progress, conducted by the Biology Graduate Affairs Committee. The Director of the Division shall be responsible for signatures on official Graduate School documents.

2.         All Biology/Microbiology graduate students must use Biology course numbers when enrolling in research and seminar credit hours.

3.         There shall be at least two (2) graduate faculty members (certified to train doctoral students) with regular appointments in the Division of Biology on the supervisory committee of a Biology/Microbiology graduate student who has an ancillary faculty member as a major advisor.


Expectations of the Division of Biology

1.        The Division of Biology shall recognize ancillary faculty and their students in all appropriate Division documents and in literature pertaining to graduate education in Biology/Microbiology. Ancillary members will be included in orientation and counseling sessions, as appropriate, for incoming students.

2.         Ancillary faculty members shall be invited to Section meetings, and will be considered as voting members of the Section on matters which directly impact the Biology/ Microbiology graduate program. Although voting rights will not extend to Division of Biology faculty meetings or to balloting done at the Division level, the advice and counsel of ancillary members will be sought whenever appropriate.


Expectations of Ancillary Faculty Members

1.        In the spirit of cooperation, we expect ancillary faculty members to guide graduate student progress in a manner consistent with policies of the Division of Biology, and to be an active participant in the Biology/Microbiology Graduate Program in ways not possible in the absence of ancillary status. Tangible evidence of such participation may be requested by the Director as part of an annual faculty review.

2.         Laboratory space for student research, research facilities, and stipend support rest with the ancillary faculty member, as is true with faculty having appointments within the Division. In those instances where this is not feasible, the ancillary faculty member should discuss the matter with the Division Director prior to making a commitment to the student or signing the Advisor/Student Agreement.


Maintaining the Graduate Training Programs in Biology and Microbiology

The graduate faculty members with regular appointments in the Division bear the ultimate responsibility for maintaining the Biology/Microbiology graduate program. Responsibilities include the development of graduate curricula, the nature of preliminary and final examinations, integration of teaching and research experiences for our students, etc. Flexibility is basic to our programs, and certain changes may be needed in the future. We encourage a reexamination of the policies within this document every 10 years, with changes approved by the Biology Graduate Faculty and the Director.

Approved on Recommendation of the Biology Graduate Faculty


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