Updates to University Handbook

 University Handbook, 2014 Updates

Section C
  • Revised C132, Promotion-related salary increases. Revision to promotion increase percentage to reflect current percentage used. (FS 11/11/14)
Entire University Handbook
  • Changes throughout to reflect University organizational changes to replace Division of Continuing Education listings with Global Campus. (Revision, 9/8/14)
Appendix G
  • Changes to the jurisdiction section. Further guidelines for what types of grievances may lead to a full hearing. (FS 5/16/14)
Section E
  • Revised E150 to reflect change in KBOR Policy. (Revision, 9/5/14)
Appendix W
  • Addition of Appendix W, Post-Tenure Review Policy.  This policy is being mandated by the Kansas Board of Regents. (Addition, FS 2/11/14)

University Handbook, 2013 Updates

Section C
  • Revised C157 Dean's Evaluation Procedures, five year comprehensive review.  Wording edited to provide clarification related to how the survey will be administered and what content will be shared with the dean.  Modified to allow the advisory committee to give input on the survey questions.  Clarified what recommendation the committee is to provide the provost and the manner in which the committee will report their recommendation.  Deleted items that no longer have relevance due to changes in technology.  (Revision, FSM 5/14/2013)
  • Deleted "C29.3 The introduction to this handbook provides information on equal employment opportunity, employment of relatives, loyalty oath, and citizenship requirements."  The introduction (Section A) no longer contains this information.  (Deletion, 4/19/13)
Appendix S
  • Updated conflict of interest policy by substituting the language from the Kansas Board of Regents Manual recently published.  (BOR revisions, 12/19/12)

University Handbook, 2012 Updates

Section D
  •  D70-71.  D70-Addition of a review process by deans or vice presidents and the Office of Academic Personnel for eligibility certification.  Addition of President's discretion to approve emeritus designation for adjuncts.  Changed service requirements for part-time employees.  D71-Clarification of policy language. (POD revisions, 8/21/12)

Section A
  • Section A has been reviewed and revised by the University Handbook and Policy Committee.  (Revision, 4/10/12)
Appendix G
  • Revision to the definition of "work day" in Appendix G.  Clerical change only to clarify definition. (Revision, FS 5/4/12)

Appendix D
  • The entire content of Appendix D of the University Handbook (entitled Board of Regents Resolutions) was eliminated because it was obsolete, having been replaced by the KBOR Policy and Procedures Manual, as confirmed by the KBOR General Counsel. It was appropriate to replace the content of Appendix D with a simple reference and link to the KBOR policy manual.  The appendix title was changed to Board of Regents Policies. (Deletion, addition POD 5/8/12)

Section C and Section D
  • Deleted C190 and C191 to eliminate redundancy and inconsistency within the Handbook. (Deletion, POD 4/27/12)
  • Sections C46.1 and D12 were modified to further describe professional conduct, refer to the Principles of Community, include an anti-retaliation provision, and list some university resources.  (Revisions and addition, FS 4/10/12)
  • Revised C12.2. The section, regarding Clinical Track Faculty appointments, has been reviewed and revised to allow all colleges in the University to benefit from it.  Board of Regents has approved of this language. (Revision, BOR 1/19/12)
Appendix G
  • Appendix G was revised to follow a chronological order and to be more easily understood by users. (Revision, FS 2/14/12)
Section F
  • Revised F140.  Change in honorary degrees policy. (Revision, FS 12/14/10)
  • Added F115.  Addition of credit hour definition. (Addition, FS 2/14/12)

 

University Handbook, 2011 Updates

Appendix J
  • The University's policy prohibiting discrimination was revised August 31, 2011, for purposes of clarity and legal compliance. The second part of Appendix J now links to the current university policy at Policies and Procedures Manual Chapter 3010. (Redirected policy/revision, POD 9/02/11)
Appendix R
  • Intellectual Property Policy and Institutional Procedures, substituted the original Appendix A Intellectual Property Agreement with a revised form to be consistent with June 2011 Supreme Court ruling. (Revision POD 6/08/11)
Section F
  • Revised F21-22.  Changed “vice president for institutional advancement, the dean of student life,” to “vice president for student life and dean of students” to reflect change in organization and titles. (Title change effective 2008, revision POD 03/08/11)

 

University Handbook, 2010 Updates

Section A
  • Delete A40-43 to eliminate redundancies.  These sections were inadvertently left in the Handbook after adoption of Appendix S in January of 2001.  (Faculty Senate adopted from BOR policy, January 16, 2001.) (revision POD 12/09/10)

Section E
  • Revised E87.  The disability income percentage changed from 66 1/3% to 60% per Stephanie Harvey, Assistant Director of Benefits.  (change effective May 2008, POD 12/13/10)

Section D
  • Added D90-90.7 Modified Instructional Duties (MID) policies. (POD 12/09/10)
  • Eliminated D60-D69.  These sections contain outdated travel procedures.  They were eliminated to avoid redundancy and confusing contradictory information.  Because they apply to all K-State employees, all K-State university business travel policy and procedures may be found at: http://www.k-state.edu/policies/ppm/6410.html (deletion POD 12/09/10)
  • Section D12, which references the General Grievance Board, a board no longer in existence, was removed. (revision FS 2/9/10)
Section B
  • Revised B123, Administrator Evaluation Procedures.  This change reorganized the existing B123 and subdivided it into subsections B123.1 through B123.12.  The only substantial addition is the prohibition of email communications to solicit, provide or report feedback (B123.6). (revision FS 11/10/09)
Section C
  • Revised C22.2 to delete policy language and replace with a reference to PPM 4650.075 Spoken English Competency. (POD 12/10/10) Revised C30-C34  to update faculty evaluation procedures to make them consistent with regular practices. (revisions FS 10/13/09)
  • Revised C25.5. State Resident Tuition Fees laws have changed.  The university is no longer able to offer resident tuition fees to those students who do not qualify under state law.  Therefore Section C25.5 must be changed by deleting "resident fees for dependents" and moving the "and" to before "parking privileges." (POD 3-2010)
  • Revised C157, Deans’ Evaluation Procedures. (revision FS 11/10/09)
  • Subdivided Section C41.4 into subsections C41.4 (a) & C41-4 (b).  This separates the text referring to yearly evaluations of heads/chairs/directors and other administrative supervisors, from text referring to the five-year reviews of upper administrators. (revision FS 11/10/09)
Section F
  • Revised F14.  Continuing Education Fee Waivers were discontinued some years ago with the University transition to Linear Fees and the elimination of Non-Base class status.  Many classes facilitated by the Division of Continuing Education continue to be self-supporting in that the instructors are paid based upon the headcount enrolled in the class.  The reference to a Fee Waiver should be removed from the University's website as soon as possible.  There is no current policy that would permit such a waiver of tuition and/or fees. (revision FS 10/13/09)
  • Subsection F52, deleted "established by the regents," in the reference to below minimum enrollment classes. (revision FS 11/10/09)
  • Revised F160, Undergraduate Academic Minors, allowing K-State students to receive a minor after their graduation.  Also, this allows colleges to request to offer a minor to non-K-State graduates through an outlined approval process. (revision FSM 3/09/10)
Appendix C
  • Added the following note at the end of Appendix C: NOTE:  The K-State policy on Conflict of Interest and Conflict of Time Commitment is Appendix S.  This note replaced the sections on “conflict situations” and “university responsibility” within Appendix C.  (revision POD 12/09/10)
Appendix S
  • Add the following subsection:  Appendix S, A.2.(h) The university’s nepotism policy is stated in PPM chapter 4095. This language was added so that all conflict of interest policies will be together in Appendix S, and they will be stated in one way, in one place only. (revision POD 12/09/10)

 

University Handbook, 2009 Updates

Appendix J
  • Revised to be consistent with the Office of Affirmative Action's Policy and Procedure; no substantive changes, only form changes. (revision Admin 9/21/09)
Section E
  • Addition of E150 Limited Health Care Bridge. (addition BOR 1/15/09)
Appendix V
  • Removed Graduate Student Grievance Procedures. (revision FS 6/09/2009)
Appendix G
  • Revised entire Appendix G. (revisions FS 4/14/09)
Section C
  • Subdivided Section C41.4 into subsections C41.4 (a) & C41-4 (b).  This separates the text referring to yearly evaluations of heads/chairs/directors and other administrative supervisors, from text referring to the five-year reviews of upper administrators. (revision FS 11/10/09)
  • Restructured and clarified the evaluation process for deans. (revisions FS 11/10/2009)
Section F
  • Subsection F52, deleted "established by the regents," in the reference to below minimum enrollment classes. (revision FS 11/10/09)
Section B
  •  Subsection 123. This change reorganized the existing section B 123 and sub-divided it into subsections B123.1 through B123.12. The only substantial addition is the prohibition of e-mail communications to solicit, provide, or report feedback (B123.6). (revisions FS 4/14/09)

 

University Handbook, 2008 Updates

Appendix F
  • Revised definition of plagiarism. (revisions FS 9/09/08)
  • Revised Honor and Integrity System Constitution. (revisions FS 6/12/07) Appendix F
Entire University Handbook
  • The phrase "unclassified professional members" was changed to "unclassified professionals" to be consistent throughout the handbook as both were previously used interchangeably. (revisions 7/14/08)
Section E
  • The entire Section E of the University Handbook was revised in July 2008 to keep it consistent with the PPM and other directives promulgated by legislative, regulatory, and judicial processes. (FS 3/11/08; revisions 7/14/08) Section E
Entire University Handbook
  • Revised sections and appendices to add "color" and "gender identity" as protected categories so that the K-State AA/EEO policies and complaint resolution process in the handbook comply with Executive Order 07-24.(revisions with additions 3/18/08)
Section F
  • Addition to F81 to provide clarity regarding the procedure for assigning a grade in a non-graded course (FS 3/11/08; effective 8/25/08)(addition)
  • Revision to F71 to add language regarding conflicting exam times and rescheduling of non-group exams. (FS 2/12/08)(revision)
Section D
  • Revision to D40 to increase consulting days from two to four. (FS 1/15/08)(revision)

 

University Handbook, 2007 Updates

Section F
  • Added policy on Course Accessibility Standards F125-F125.5.  (FS 6/12/07) (addition)
Appendix U
  • Revisions to "Agreement to Mediate" section of the Policy on Mediation. (FS 3/13/07) (revision)
Section C
  • Added ancillary appointment language section C27 to C27.4.  Changed numbering of C26.1 to C26.3 to C29.1 to C29.3. (FS 2/13/07) (addition and revision)

 

University Handbook, 2006 Updates

Sections A, B, D, F, H, J, K
  • Changes recommended by the University Handbook and Policy Committee, including minor editing and updates by departments and university administrative offices. (July 2006) (revisions)
Section E
  • Changes and updates recommended by the University Handbook and Policy Committee due to changes to BOR, State, and K-State policies in the PPM. (July 2006) (revisions)
  • Change in policy (E50) required by recent BOR decision.  Increased number of working days of military leave with pay for active duty from 12 days to 15 days per Federal fiscal year. (BOR 9/26/06) (revision)
  • Change in policy (E41) required by recent BOR decision to allow an unclassified employee appointed to a less than full time and/or less than twelve month non-instructional position to earn and accumulate vacation leave.  (BOR 9/21/06)
Entire University Handbook
  • Changed "Kansas State University" and "KSU" to "K-State" where appropriate, to align the University Handbook with current K-State marketing procedures. (July 2006) (revisions)
Appendix F and Appendix V
  • Changes made to Appendix F to remove the Bylaws, add the Constitution, remove the Student Grievance Procedures from Appendix F to Appendix V (new appendix).  Change the title of Appendix F to "Academic Conduct, Academic Honesty, and Honor System Constitution."  Title Appendix V "Student Grievance Procedures." (2/10/04)(revisions/additions)
Appendix P
  • Changes made to Appendix P to reflect the current Guidelines published in the Student Handbook that the Health, Communicable Disease, and Safety Committee updates annually. (3/02/06)(revisions)
Section C
  • Added new sections C49.1 to C49.14 to include Professorial Performance Award. (FS 2/14/06)(addition)
  • Revisions made to C10 and C11 to include Clinical Professor appointments in the department of Clinical Sciences. (BOR 1/19/05)(revisions)
  • Added a new section C12.2 on Clinical Professor appointments in the department of Clinical Sciences. (FS 6/14/05 and BOR 1/17/06)(addition)
Section F
  • Change made to F12 due to implementation of new iSIS system. Increased maximum number of enrollment hours from 18 to 21. (FS 1/17/06)(revision)
  • Change made to F110 regarding graduation with scholastic honors. Reworded to include a K-State GPA of 3.850-3.949 needed for a Magna Cum Laude and a K-State GPA of 3.750-3.849 needed for a Cum Laude honor. (FS 1/17/06)(revision)

 

University Handbook, 2005 Updates

Section E
  • Policy changes in E20 and E60, to correspond with the PPM. (9/22/05)(revision)
  • Policy and editorial changes in E20E41E48, and E60, to correspond with the PPM. (08/11/05)(revision)
  • Deleted E81 regarding dual employment health insurance.  This information is furnished to employees during the annual open enrollment period for health insurance. (8/08/05)(deletion)
  • Updated section E82 concerning supplemental life insurance program available to K-State employees. (8/08/05)(revision)
Section C
  • Revisions made in accordance with modified BOR policy on assessing English competency. C22.2 (FS 10/11/05)(revision)
  • Policy change in C20 and C21.1, to change initial contracts to be issued by the provost and a copy of the letter of expectation to be sent to the provost. (10/12/05)
  • Changes in spoken English competency requirements and testing for all prospective faculty members and graduate assistants. C22.2(FS 4/16/05)(revision)
  • Increased promotion and tenure salary increases for associate and full professors from 5% and 7.5%, respectively, to 8% and 11%, respectively. C132 (FS 4/12/05)(revision)
  • Editorial changes made to C10. (8/08/05)

 

University Handbook, 2004 Updates

Appendix F
Appendix U
Appendix G
  • Updated introduction to include mediation. (FS 05/11/2004)(revision)
  • Updated Section G.2 to include mediation. Appendices G.2.hG.2.iG.2.jG.2.k. (FS 05/11/2004)(revision)
Appendix K
  • Updated Appendix K.3.g on discontinuance of Academic Programs. (FS 05/11/2004)(revision)
Section G
  • Add part to Section G51 on the Committee on Classified Research. to include on their job to monitor faculty research. (FS 05/11/2004)(revision)
Appendix G
  • Change the composition of the General Grievance Board. Increase the number of members from 45 to 60 and require that the board consist of at least 10 women and seven minorities. Appendix G (FS 4/13/04)(revision)
Section D
  • Deleted Sections D39, 41, 42, and 43 regarding Conflict of Interest. See policy in Appendix S (revision 2/20/04)
Appendix C
  • Deleted paragraph regarding "Statement on Conflict of Interest". See policy in Appendix S (revision 2/20/04)
Appendix T

 

University Handbook, 2003 Updates

Section E
  • Discretionary holiday for faculty and unclassified professionals E60. (PPM Ch 4865) (revision 7/17/03)
  • Supplemental life insurance E82. (PPM Ch4820) (revision 7/02/03)
  • Long-term care insurance E86. (PPM Ch4820) (revision 7/02/03)
Section F
  • No examinations (unit or final) may be scheduled seven calendar days prior to the first scheduled day of semester examinations. F70. (FS 04/13/2003)(revision)
  • Adds 'XF' to the grading scale in section F80. (FS 03/11/2003)(revision)
  • Gives further instruction for change of grades in section F90. (FS 03/13/2003)(revision)
Section C
  • Clarification of the term regular as applied to faculty ranks of assistant professor, associate professor and full professor. C10(Approved 02/07/2003)(revision)
  • Further clarification to include "regular" appointments. C10 (Approved 10/30/03) (revision)
Appendix J

 

University Handbook, 2002 Updates

Section C
  • Strike the requirement that the probationary faculty's complete file be forwarded to the Provost.  Files are available upon Provost's request. C54 (FS 5/14/02) (revision)
Section E
Section G
  • Copyrights, Patents, Royalties, Delete G80-G84, replace with sentence referring reader to the Intellectual Property Policy, Appendix R(FS 5/14/02)(revision)
Section H
Appendix E
  • By-Law 3, Clarification on timely use of proxy. Appendix E (FS 10/8/02)(revision)
  • Update of representation and eligibility requirements. Article II (Approved 10/08/2002) (revision)
Appendix G
  • Added language to assure both parties have access to all of the information submitted to the hearing panel; added language to assure that if additional information is acquired by the panel, the hearing will be reopen; added language to assure anyone participating in the hearing is not subject to retaliation. Appendix G (FS 5/14/02)(revision)
Appendix R
  • Intellectual Property Agreement Appendix R (FS 5/14/02)(new)
Appendix S
  • K-State Policy on Conflict of Interest and Conflict of Time Commitment Appendix S (FS 1/16/02)(FS 5/14/02 revision)

 

University Handbook, 2001 Updates

Added language to include unclassified professionals where appropriate throughout the handbook (Recommended by University Handbook Committee, Approved by FS and Provost 1/25/01) (addition) 

Changed the title of the  Faculty Handbook to University Handbook (FS 4/10/01) (revision)

Section E
  • Accidental Death Benefits (FS 5/10/01) (revision) E85
Appendix E
  • Revised constitution to allow student voting privileges on Academic Affairs, Faculty Affairs, and FSCOUP (FS 9/16/01) (revision) Article III, Sec. C Appendix E
Appendix U
  • Interim Policy on Mediation (FS 2/14/01) (new) Appendix U

 

University Handbook, 2000 Updates

Foreword (FS 4/11/00) (revision) Foreword

Section C
  • Interim Summer Employment Policy (FS 11/9/99) (revision) C23.1
  • Confidentiality of Peer Evaluations (FS 4/11/00) (revision) C35
  • Delay of the Tenure Clock (FS 4/11/00) (revision) C83.1-C84
  • Administrative Appeals, Grievance Resolution, Ombudsperson (FS 12/14/99) (revision, addition) C190-C194
  • Appointment and Term; Recognition and Training of Ombudspersons C192 and C193
Section D
  • Privileges, Benefits, and Responsibilities (FS 5/9/00; 6/13/00) (addition) D3D4D5D6, and D7
Section E
Appendix E
  • Constitution of Faculty Senate (FS 2/22/00) (revision) Appendix E
  • Constitution of Faculty Senate, Article II, Section A, 2 (FS 9/11/97) (revision)
Appendix F
Appendix G
  • General Grievance Board (FS 10/12/99) (revision) Jurisdiction and Administrative Appeals
  • General Grievance Board (FS 12/14/99) (revision) Move ombudsperson procedures to Section C, increase number of members of the GGB to 45, increase the minimum representation of women to 8 and minorities to 5.
  • General Grievance Board (FS 1/11/00) (revision) Provide linkage from GGB to section on ombudspersons, change wording from "sex" to "gender," reference to minorities "as defined by Federal Regulations.
  • General Grievance Board (FS 4/11/00) (revision) Changes to composition and legal advice for GGB and grievance hearing procedures.
  • General Grievance Board (FS 10/10/00) (addition) Reimbursement for expenses involved in pursuing grievances.

 

University Handbook, 1999 Updates

Section B
  • Appointment, Reappointment, and Evaluation of Administrators (FS 4/27/99) (revision) B120-125
Section C
  • Summer Employment (forwarded by administration) (revision) C23.1
  • Assessment of Instructional Skills of Graduate Teaching Assistants (FS 4/27/99) (addition) C39
  • Annual Merit Salary Evaluation (FS 5-11-99) (revision) C40-41.4
  • Departmental Procedure for Reappointment (FS 5-11-99) (revisions) C53.1-53.3
  • Mid-Probationary Review (FS 3-9-99) (revision/addition) C92.2-92.4
  • Procedures for Tenure Evaluation (FS 4/13/99) (revision) C110-116.2
  • Procedures for Promotion Evaluation (FS 4/27/99) (revision) C150-156.2
Section E
  • Faculty and Unclassified Professional Benefits (forwarded by administration) (revision/addition) E80-129

 

University Handbook, 1998 Updates

Section B
  • Service in Leadership Roles (FS 11/10/98) (revision) B94
Section E
  • Sabbatical Leave policy (FS 11/10/98) (revision) E1-E8
Section C
  • Determining the Threshold of Minimum Acceptable Levels of Productivity (revision) C31.8
  • Probationary Period (FS 5/12/98) (revision) C82.1
  • Defining the Role of College Tenure and Promotion Advisory Committees (FS 4/28/98) (revision) C153.1
  • Versatility as a University Requirement for Promotion and Tenure (FS 5/12/98) (deletion) C101
Section E
  • Scholarly Leave and Tenure Clock (FS 4/28/98) (revision) E11
Appendix J

 

University Handbook, 1997 Updates

Section C
  • Policy to Designate Change in Salary for Administrators Who Return to the Faculty (revision) (11/7/97) moved from B12.5 to C21.2
Section F
Appendix E

 

University Handbook, 1996 Updates

Section C

 

University Handbook, 1995 Updates

Section C
  • Faculty Appointments (revision) C10-11
  • Appointments at the Rank of Research Assistant Professor, Research Associate
  • Professor, and Research Professor (new) C12.1
  • Faculty Evaluation (revision) C30.345.146.1
  • Chronic Low Achievement (new) C31.5
  • Student Ratings in the Classroom (revision) C34.1, 34.2
  • Final Approval of, Promotion and Tenure Decisions Rest with the President Rather than the BOR (new) C7893114.1-114.2115,154.1-154.2155-156.1
Section D
  • Final Approval for Emeritus Status Rests with the President rather than the BOR (new) D70
Section E
  • FMLA (new) E31
  • The Reporting of Vacation Leave (revision) E47
Section F
  • Student Discrimination Review Committee Guidelines (revision) F38-39
Appendix R
  • Delete Appendix R